Executive Assistant

Executive Assistant to the CEO

Hours : Full-time (40 hrs / week)

Job Location : Nashville, TN

Salary : $80k-100k (negotiable based on experience)

About the Executive Assistant Role

Client is seeking a bright, energetic, highly organized and resourceful Executive Assistant to partner directly with our CEO and help drive the company forward. The Executive Assistant will play a critical role in maximizing the CEO’s productivity, ensuring priorities are executed, and supporting both internal and external communications. This person will participate in high-level calls and meetings, capture and track key takeaways, manage the CEO’s calendar and inbox, prepare presentations, and coordinate follow-ups with investors, stakeholders, and team members. The ideal candidate is detail-obsessed, proactive, and a clear communicator who thrives in a dynamic startup environment with the ability to “manage up.”

Essential Roles & Responsibilities

• Act as a strategic partner to the CEO, managing priorities and anticipating needs.
• Attend calls and meetings to take meticulous notes, track action items, and ensure timely follow-ups.
• Manage the CEO’s calendar and inbox with precision and discretion.
• Draft, edit, and send professional correspondence on behalf of the CEO.
• Prepare presentations, reports, and other outbound communications for investors, stakeholders, and partners.
• Coordinate with internal teams to ensure alignment and timely execution of deliverables.
• Manage all types of daily correspondence to ensure professional, accurate, and timely responses with utmost care for confidential information.
• Research, edit and prepare documents for review and presentation.
• Translate complex information into clear, professional, and concise written communications.
• Use graphic tools to design visually engaging documents that align with company branding.
• Summarize and distill large volumes of data into simple, visual formats.
• Gather, interpret, and synthesize information from various sources to create cohesive storylines.
• Graphically proficient and concise
• Respond to requests for materials regarding the CEO and the organization.
• Protect the CEO’s time by filtering requests, triaging communications, and maintaining strong organization systems.
• Assist with ad-hoc projects as necessary to support the broader organization.
• Handle confidential information with the highest level of integrity.
• Manage personal scheduling, travel, and logistics for the CEO.
• Coordinate reservations, events, and household / vendor communications as needed.
• Ensure smooth balance of personal and professional obligations.

Qualifications

Why Join Us

Company Perks : Flexible Schedules

Paid-Training

Referral Incentive Program

Health and Wellbeing Discounts

Company Paid Leadership and Business Development Training

Growth Opportunities

Full-Time Benefits

Paid Time Away

Holiday Pay

Medical / Vision / Dental / Life Insurance

401k Retirement Savings Plans

Cell phone reimbursement