Administrative Services Assistant

Job Description

Job Description

Description

73162 Summary : under general supervision, is responsiblefor professional staff work of routine through average difficulty in relievingan executive of Administrative detail; and performs related work as required.An employee in this class routinely performs general assignments to relieve anexecutive of Administrative detail and other duties which do not requirehis / her personal attention. Routinely acts as liaison between executive\'soffice and the governor\'s office, departmental staff, and other state departmentsand agencies, local and federal agencies, and community organizations andgroups; attends legislative functions and meetings as required to gaininformation; routinely handles complaints and requests from members of thelegislature and other departments, citizens, and employees, as required;attends receptions, luncheons, dinners, and other gatherings in performingpersonal contact duties. Assigns, trains, supervises, and evaluates assignedclerical and other staff and their work; makes recommendations on personnelactions such as employment, promotion, demotion, transfer, retention, andincreases for exceptional performance. Handles routine correspondence includingcomposition of replies and routes to the appropriate operating division forreply; prepares non-routine correspondence as requested; assembles informationfor speeches, staff meetings, and other purposes; may take minutes at staffmeetings. Makes travel arrangements; keeps expense accounts; orders officesupplies as needed. Operates standard office machines and equipment asnecessary. Education and Experience : Graduation from an accredited college oruniversity with a bachelor\'s degree; qualifying full- time increasinglyresponsible sub-professional experience or paraprofessional or professionalexperience may be substituted for the required education, on a year-for-yearbasis, to a maximum of four years.