Accounting & Business Support Specialist

The Accounting and Business Support Specialist will serve as the accounting support responsible for providing accurate, up-to-date financial information for IMS. The selected candidate will report directly to the Job Costing Accounting and Control Supervisor and primarily manage the receipt, tracking, validation of information, and processing of all vendor bills into our Accounting System. This role will also be accountable to provide administrative support to our growing Managed Services Division. Responsibilities will include updating client information in various systems and spreadsheets, building a shared data historical site for all clients, and running / validating timely reports

This is a 4-6 month Contract with a guaranteed 40 hours per week. This contract position does require you to be onsite 5 days per week, Monday - Friday during standard operating business hours

Duties :

• Review Show Service and Integration bills and compare them to divisional platform records to ensure accuracy and resolve all discrepancies prior to QuickBooks entry.
• Request additional W-9s as necessary. Review IMS tax exemption eligibility and notify the vendor if tax is misappropriated.
• Review and processing of Employee corporate card accounts. The specialist will print receipts, upload them into the accounting system and ensure all documentation is available for settlement and statement close, while adhering to all IMS policies on managing an employee corporate account
• Research and verify vendor statements and PO / Invoice records with employees and vendors when discrepancies arise
• Assist with month-end closing and accounting activities as necessary
• Maintain accurate accounting files and records in accordance with IMS business policies and accepted accounting practices.
• Service support will consist of reviewing bills, invoices, and service contracts in accordance with service agreements.
• Generate appropriate and timely reports for the Service team as necessary. Build initial SharePoint historical data for each client.
• Respond to all customer / vendor correspondence as necessary
• Assist Service desk with managing and tracking RMAs.

Requirements :

Job Types : Full-time, Contract

Work Location : In person