P / T Administrative Assistant (WCC)- Viking ROADS

Viking ROADS Administrative Assistant

Viking ROADS seeks applicants for a part-time Administrative Assistant. The Administrative Assistant plans, coordinates, and monitors operational activities to ensure maximum productivity and effectiveness of the Viking ROADS program activities. The Administrative Assistant is responsible for organizational processes to support the general administration of ROADS, including personnel administration, budgeting and financial record keeping, purchasing, and statistical reporting. The Administrative Assistant will see to the timely completion of projects and will play a critical role in supporting assessment and evaluation activities by coordinating the collection of data and reports and compiling assessment results. The Administrative Assistant will provide excellent customer service to students, faculty, and staff and will demonstrate initiative in problem solving. This position is characterized by the frequent exercise of independent judgment and the completion of related work as required.

Provides project management assistance to contribute to the achievement of the goals and objectives of the Viking ROADS program, by helping to monitor action plans, timelines, and completion of major tasks of the various grant funders of the program;

Acts as a troubleshooter and acts as a point of contact for the ROADS office;

Establishes priorities and coordinates work activities to meet deadlines;

Recommends changes in methods, procedures, and organization to increase efficiency in unit operations;

Supports the office's day-to-day functioning and manages related activities for staff;

Greets all visitors, via telephone and / or in person in a professional manner;

Assists in the preparation and review of financial and performance reports, annual budget, and other documents as required;

Assists in preparing and proofreading documents and correspondence related to the grant requirements and ensures accuracy and correctness;

Assists with developing and implementing administrative policies / procedures to ensure compliance with the grant funders, as well as county rules and regulations;

Collaborates with other offices to maintain records related to the grant funds for operational expenses and revenue to provide data to forecast spending patterns;

Serves as liaison for the ROADS program for activities such as event scheduling, preparing meeting materials, and arranging the use of facilities;

Completes tasks related to budget, payroll, procurement, and travel;

Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email, and database software in performing work assignments;

Maintains proficiency with the various software packages and technologies used by the department and attends trainings as needed;

Plans and organizes the maintenance of office facilities, equipment, and supplies;

Attends program meetings.

Job Requirements :

REQUIRED QUALIFICATIONS : A Bachelor's Degree from an accredited institution and three years of relevant experience.

SUBSTITUTION : Satisfactory completion of a Master's Degree from an accredited institution may be substituted for one year of the required experience.

All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS : High attention to detail; excellent written and oral communications skills; an ability to handle multiple tasks simultaneously while remaining organized; a proactive nature; exceptional judgment; a collegial and team-oriented temperament; proficiency in software systems including Microsoft Office applications; an ability to exercise discretion in handling confidential information; an ability to be flexible and adaptive to changing needs and priorities; a strong student-centered orientation; an ability to work with a team of diverse faculty, staff, and students is essential. Experience working with grant-funded programs in a postsecondary setting is preferred.

Additional Information :

WORK SCHEDULE : The work schedule is 28 hours per week.

POSITION EFFECTIVE : The position will remain open until filled.

HOURLY RATE OF PAY : $34.60 per hour. This is a grant funded position. No benefits.