Administrative Assistant III

Administrative Assistant

BizTek People is seeking an experienced Administrative Assistant with a background in Investment Banking for a client located in New York, NY!

Work Schedule : In-office, Monday through Friday, 8 : 30 a.m. to 5 : 00 p.m.

Overview : A detail-oriented Administrative Assistant is needed to support multiple officers and associates in a fast-paced Investment & Corporate Banking environment. This team player will act as a temporary assistant to the department and collaborate with the broader administrative team as needed.

Responsibilities :

• Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodations
• Process detailed and timely expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status as necessary
• Schedule and coordinate meetings using Outlook; manage officer availability, organize guest passes, and arrange catering as required
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients, liaising with senior-level individuals across the firm
• Communicate firm policies and procedures regarding client entertainment
• Support general office functions such as ordering supplies and managing mail distribution

Qualifications :

Education : College degree