Administrative Assistant III (West Side YMCA)

Administrative Assistant III (West Side YMCA)

$23.00 - $25.00 Hourly

The YMCA of Greater New York is here for all New Yorkers to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

The West Side YMCA is seeking an Administrative Assistant. Under the supervision of the Executive Director, the Administrative Assistant will play a critical role in the successful operation of both the Government and branch-based programs at the West Side YMCA. The Administrative Assistant will be responsible for assisting the Executive Director in providing administrative oversight and support, as well as creating branch program communication materials to ensure quality program execution.

Key Responsibilities :

• Provide administrative support to the Executive Director and other branch Directors as needed to ensure effective communication and efficient operation.
• Prepare internal and external communication and schedules for all program departments (Membership, Aquatics, Youth & Family, Healthy Lifestyles, Community Arts, and Theater).
• Assist with member communication by means of email and phone.
• Assist with organizing, auditing, and tracking staff personnel records.
• Assist with HR Audits of program files.
• Assist with branch program applications.
• Assist with filing and organizing applications, registering participants in AS400 and DYCD Connect, and entering attendance for program participants as needed.
• Responsible for department inventory, creating requisitions, receiving POs, resolving Invoice-on-Hold issues, responding to vendor inquiries, and facilitating invoices for payment.
• Place supply orders for program departments.
• Help with the purchasing card reconciliations.
• Assist with sending branch and DYCD participant files to storage.
• Uphold all Association policies and demonstrate the values of Respect, Responsibility, Caring, and Honesty.
• Other duties as assigned.

Desired Skills & Experience :

Benefits :

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual's employment status (i.e., full-time or part-time), tenure, and / or the number of hours scheduled to work.

How to Apply :

If you would like to be a member of our dynamic team, please complete our online application and submit your rsum and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

Job ID : req2834

Employment Type : Full-Time / Regular

Location : West Side YMCA, New York, NY

Equal Opportunity Employer Drugfree Workplace