Receptionist - Front Desk (English & Portuguese)

Receptionist - Front Desk (English & Portuguese)

The duties and responsibilities of the position are to be carried out in a manner that is consistent with the goals, values and operating principles of our client, and in conformity with all laws and regulations governing the company. Every associate is to read and understand the policies and procedures of their department as well as those of the company to ensure smooth operations, satisfactory audits and examinations. Every associate is to conduct business relationships in a manner that will enhance the overall marketing effort of the company.

Position Summary

The Receptionist / Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Essential Duties And Responsibilities

• Guides incoming traffic of clients to their respective areas
• Manages calendars, schedules appointments, makes travel arrangements
• Acts with guidance from management when handling sensitive matters
• Works effectively with other staff and meeting participants to efficiently and effectively schedule meetings and assign conference rooms
• Coordinates conference call arrangements and prepare space
• Prepare Expatriate travel report and submit to HR department
• Prepare daily mail report and distribute mail
• Keep track of usage of, order and organize supplies as needed throughout the company
• Actively, enthusiastically supports the team to ensure that customer expectations and company goals are obtained
• Attend and / or complete all required training as assigned
• Communicate effectively with other departments.
• Ordering of supplies as needed (forms, brochures, etc.)
• Writes, reviews, translate documentation as needed.

Additional Duties And Responsibilities

Education And / Or Experience

Minimum two years of prior related experience required; supervisory experience preferred. High school diploma or general education degree (GED) required; college degree preferred.

Other Skills / Qualifications

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual performs duties in an office environment. He or she maintains frequent contact with supervisors, employees and customers. The noise level in the work environment is usually moderate.

Compensation / Pay Rate (Up to) : $20.00 - $22.00 Per Hour