Construction Project Coordinator

Job Description

Job Description

Tomco Mechanical is hiring a Project Coordinator to join our growing installation department! This is a key, hands-on role in a dynamic and fast-paced environment that requires strong organization, accuracy, and attention to detail. The Project Coordinator provides essential support to our Project Managers and Branch Managers—helping ensure projects run smoothly, efficiently, and on schedule.

If you thrive in a detail-oriented, team-driven setting and enjoy keeping projects moving from start to finish, we’d love to hear from you.

Key Responsibilities

Contract & Documentation Management

• Review, organize, and compile contracts and related documentation for client submission.
• Review contract language for company best interest and submit to Project Manager for approval.
• Obtain and verify insurance certificates for accuracy and compliance.
• Prepare site-specific safety manuals, MSDS binders, and required contract forms.
• Manage certified payroll and prevailing wage documentation (as required).
• Administer subcontractor management, including issuing subcontracts, collecting compliance forms, reviewing pay applications, and maintaining documentation.
• Print drawings and specifications as needed for field personnel.
• Manage permit applications and ensure proper follow-up.

Job Setup & Administration

Billing & Financial Support

Project Closeout

Procurement & Scheduling

General Administration

Qualifications

Working Conditions

Work is primarily performed in a standard office environment (approximately 90% seated). The role requires regular use of hands and arms, as well as clear communication both in person and by phone. Specific vision abilities include close vision, distance vision, color vision, and the ability to adjust focus.