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Administrative Assistant - Leasing & Asset Management

Administrative Assistant - Leasing & Asset Management

Marathon Construction and DevelopmentProvidence, RI, US
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Job Description

Job Title : Administrative Assistant- Leasing & Asset Management

  • Recruiters not needed at this time

Position : Marathon Construction is dynamic and growing real estate development and construction organization dedicated to delivering high-quality services across New England. With a reputation for professionalism and excellence, we manage a diverse portfolio of properties and assets. We are seeking a detail-oriented Administrative Assistant with experience in Leasing and Asset management to support our property management team and ensure smooth operations.

Postion Summary :

The Administrative Assistant will play a vital role in supporting the leasing and asset management teams by handling administrative tasks, coordinating tenant and vendor communications, preparing lease documents, and assisting with property management functions. The ideal candidate is organized, proactive, and has prior experience in leasing, property management, or asset management. This postion requires a minimum of two onsite work days (Providence, RI).

Principal Duties and Responsibilities :

Administrative Support

  • Provide day-to-day administrative support to the leasing and asset management team.
  • Draft, format, and process lease agreements, amendments, and related correspondence.
  • Maintain digital and physical filing systems for leases, tenant communications, and property records.

    • Leasing & Tenant Relations

  • Assist with the preparation of marketing materials and property listings.
  • Coordinate tenant move-ins, move-outs, and lease renewals.
  • Track critical lease dates (options, renewals, expirations) and maintain database accuracy.
  • Serve as a point of contact for tenant inquiries, escalating issues as appropriate.

    • Asset & Property Management

  • Support asset managers with reporting, budget tracking, and vendor contracts.
  • Coordinate with property management on maintenance requests, vendor scheduling, and compliance documentation.
  • Assist with financial tracking, invoice processing, and preparation of asset performance reports.

    • Communication & Coordination

  • Liaise with brokers, vendors, tenants, and internal departments to support leasing and property management activities.
  • Prepare presentations and reports for management review.
  • Support special projects as assigned.

    • Qualifications :

    Experience & Education

  • Minimum of 2–3 years of administrative experience in real estate, leasing, property management, or asset management.
  • Real Estate License is a plus
  • Associate’s or Bachelor’s degree preferred, or equivalent professional experience.

    • Technical Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with property management software (e.g., Yardi, MRI, ProCore, or similar) preferred.
  • Strong organizational and data-entry skills with attention to accuracy.

    • Professional Skills

  • Excellent communication skills, both written and verbal.
  • Strong multitasking ability with a proactive, solution-oriented approach.
  • High level of discretion and professionalism in handling confidential information.

    • Why join us?

  • Opportunity to gain experience across leasing, property management, and asset management.
  • Collaborative and professional work environment.
  • Growth potential within a dynamic and expanding organization.
  • Competitive salary and benefits package.

    • Salary Range upon request.

  • Marathon Construction and Development is an equal opportunity employer. We value diversity and do not discriminate based on gender, race, national origin, religion, sexual orientation, disability, or any other protected status.
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