Bilingual Accounting Assistant

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Employee discounts

Opportunity for advancement

Training & development

Pro-Tops Inc. is seeking a detail-oriented and motivated Accounting Assistant to join our growing team. The ideal candidate will be organized, proactive, and passionate about maintaining accurate financial records while supporting daily accounting operations. If you are bilingual (English / Spanish), thats a plus our diverse workplace values strong communication across teams.

Essential Duties but not limited to :

• Process check requests, vendor invoices, and employee expense reports accurately and on time
• Handle invoicing, billing, and bank deposits
• Perform monthly reconciliations and maintain vendor accounts
• Audit and process credit card statements
• Review and resolve invoice or payment discrepancies
• Support Accounts Payable functions, including coding and data entry
• Reconcile accounts payable transactions and assist with month-end and year-end closings
• Collaborate with other departments (Sales, Purchasing, and Finance) to ensure financial accuracy
• Assist in developing, reviewing, and maintaining vendor contracts

Skills & Competencies

• Strong analytical and problem-solving abilities
• Excellent attention to detail and accuracy
• High level of integrity and discretion with confidential information
• Proficient computer and data entry skills (Microsoft Office; QuickBooks preferred)
• Strong organizational and communication skills

Education & Experience :

• Associate degree or equivalent to 2 years in accounting or financing
• QuickBooks Knowledge is not required but is preferred