Administrative Assistant

Administrative Assistant

Advance Services, Inc. is seeking a compassionate and dedicated Administrative Assistant / Accounts Payable Receptionist for a direct hire opportunity in a local school setting in Hastings, NE. Why Work for Advance Services? Advance Services is committed to connecting individuals with meaningful, long-term employment opportunities. As a trusted staffing partner, we offer direct placement positions that provide stability, competitive pay, and a supportive hiring experience.

Key Responsibilities :

• Manage and maintain administrator's schedules.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve school documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for administrators.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings to record minutes.
• Supervise and train other clerical staff.
• Serve as a role model to all students.
• Serve as a positive member of the community in a way that does not negatively affect the District's reputation or image in the community.
• Refrain from engaging in conduct that interferes with the operations of the District, including the education of students.
• Develop and maintain a positive and professional working relationship with other staff and administration.
• Adhere to all District policies, rules, regulations, and supervisory directives.

Compensation & Schedule :