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Administrative Assistant
Administrative AssistantWestRock • Claremont, NC, US
Administrative Assistant

Administrative Assistant

WestRock • Claremont, NC, US
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Administrative Assistant

Smurfit Westrock (NYSE : SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose : Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.

Hiring Immediately - Full Time

Administrative Assistant - Claremont, NC

What We Offer :

  • Medical, Dental and Vision benefits available immediately
  • 401K with company match
  • 80 hours of Paid Time Off and 11 Paid Holidays
  • Other benefits such as company paid Long-Term & Short-Term Disability, Tuition Assistance and more
  • Annual Reimbursement for Safety Shoes
  • Comprehensive training with numerous learning and development opportunities
  • A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.

The Opportunity :

  • Provide administrative support to members of the management team to ensure daily operation of front office, plan, organize, and schedule events, meetings, presentations, and customer / vendor visits; support accounting team with daily invoicing, job close outs, and accounts payable duties, and maintain office inventories / 5S.
  • Monitor front door and phone system.
  • Schedules and organizes activities such as meetings and departmental activities.
  • Acts as a liaison with other departments, other facilities, customers, and vendors.
  • Works independently and within a team on special / non-recurring and ongoing projects, which may include planning and coordinating presentations, disseminating information, and organizing events.
  • Prepare appropriate spreadsheets / documents for reporting and proper filing.
  • Track office supplies inventory daily, order as needed.
  • Maintains copy machines / printers and other office equipment within various locations of the department.
  • Assists GM and other members of the management team with administrative tasks.
  • Complete customer invoicing daily.
  • Review, correct, and close production jobs daily.
  • Assist with month-end closing each month.
  • Maintain front office 5S compliance.
  • Receive and distribute package deliveries daily.
  • Assist AP with filing, resolving vendor issues, PO issues, etc.
  • Retrieves information as required.
  • Generates and distributes reports as required.
  • Attends / participates in meetings as required.
  • Train in other duties and maintain ability to back-up other team members as needed
  • Performs other job duties as assigned.

    • What you need to succeed :

  • High school diploma or G.E.D.
  • Minimum one year of relevant experience required; two years preferred.
  • Demonstrated ability to read and interpret documents such as safety rules, procedural manuals, accounting reports, production reports, shipping / receiving documents, etc.
  • Always maintain confidentiality of all information.
  • Intermediate computer skills (email, routine database activity, word processing, spreadsheets, graphics, power point, AS / 400, Schedule Assistant, JDE, etc.)
  • Ability to maintain good attendance & reliability.
  • Willing to work overtime as needed; significant overtime may be required during high volume periods.
  • Able to perform all essential functions of this job with or without reasonable accommodation.

    • Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

    Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

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    Administrative Assistant • Claremont, NC, US

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