Administrative Assistant

Pasadena Villa Outpatient Administrative Assistant

At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Our team's foundation is client centered care and clinical excellence through our service commitment Respect, Accountability, Integrity, Flexibility, Service, Collaboration, and Service. We are committed to our team and our team is committed to our clients!

We are seeking a PT Administrative Assistant to join our Columbus team! Hours : M, W, TH 4 : 30pm - 8 : 30pm. Located in Ohio's capital, Pasadena Villa Outpatient Columbus specializes in treating adults (18 years and older) with anxiety disorders, major depressive disorders, and personality disorders. Our team is dedicated to delivering compassionate, comprehensive, and high-quality individualized psychiatric and psychotherapeutic care for adults dealing with mental health challenges, while helping them improve their social functioning in everyday life.

• Collaborative environment dedicated to clinical excellence
• Multiple career development pathways
• 100% company paid EAP emotional well-being support
• 401K with company match
• Generous team member referral program

We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Monday, Wednesday, and Thursday. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake, and other daily tasks.

Relationships and Contacts

Within the organization : Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization.

Outside the organization : Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners, and vendors, as needed.

Essential Responsibilities

Additional Responsibilities

Experience and Education

Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology.

Physical Requirements

Skill Competencies

Pasadena Villa Outpatient provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains "At-Will."