Gift Administrator

Gift Administrator

External Relations at the University of Virginia (UVA) is seeking a highly qualified candidate to fill the role of Gift Administrator. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

The Gift Administrator plays a critical role in supporting External Relations Operations by accurately researching, entering, and maintaining gift and biographical data within the Advancement CRM system. This includes processing a variety of gift types, pledge payments, new pledges, and adjustments, while ensuring data integrity through regular audits. In addition to gift processing, the role involves updating and maintaining biographical records for donors, prospects, and corporations, requiring thorough research and attention to detail. The ideal candidate will be highly detail-oriented, capable of learning and navigating a complex database environment, and knowledgeable about gift accounting principles. This position also contributes to reporting functions and carries out a variety of administrative responsibilities as needed.

Responsibilities include : processing donations, reviewing and processing gifts, managing gift analysis and entry procedure, working with Advancement Service's team to produce various reports, coordinating and processing data analysis, assisting with balancing and reconciling allocation / gift accounts, adding new constituent records, organizing and maintaining filing systems, and assisting with other duties as assigned.

The ideal candidate will be highly detail-oriented, capable of learning and navigating a complex database environment, and knowledgeable about gift accounting principles. They will exhibit excellent interpersonal skills, emphasizing collaboration, teamwork, and a solution-oriented mindset, with exceptional oral and written communication abilities to convey information clearly across diverse audiences. They demonstrate a strong customer service orientation, ensuring client satisfaction, and are proficient in administrative procedures with a solid understanding of office operations. With exceptional organizational skills and efficiency, they engage professionally with donors, volunteers, and stakeholders, maintaining confidentiality and discretion with sensitive information. Their strong critical thinking skills enable effective problem-solving, and they adeptly prioritize tasks while adapting to shifting responsibilities.

Minimum qualifications include an associate's degree or equivalent work experience, minimum of two years of working experience in a fast paced, high-energy environment, and experience in Microsoft office, particularly Excel, Word, and Access. Preferred qualifications include a bachelor's degree, previous experience in a fund raising, sales or higher education environment, experience and / or working knowledge of Advance Web, Advance Performance, Salesforce, or similar software, excellent oral and written communication skills, ability to represent the department and University in a friendly, courteous, and professional manner, good organizational skills and detail-oriented working habits, ability to learn complex data entry and new procedures quickly, knowledge of the principles, methods, and practices of the development profession, commitment to completing tasks in a timely manner with the ability to work well under pressure with periodic heavy workloads, ability to work in a team environment, establishing and maintaining cooperative and effective working relationships with others, demonstrated self-motivation and personal accountability, ability to maintain confidentiality of all donor records and other sensitive information, and knowledge of electronic collaboration tools.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The anticipated hiring range is $19.00 / hr. - $25.00 / hr. commensurate with education and experience.

This is a part-time, non-exempt-level, benefited position. This position is based in Charlottesville, VA, and must be performed daily on-site. This position will be scheduled for 32 hours per week and during times of high volume, hours could potentially increase to 40 hours per week as needed.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after October 20, 2025. Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future.

Please apply online, by searching for requisition number R0077255. Complete an application with a resume and cover letter. Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants : Apply through your Workday profile by searching "Find Jobs." Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For additional information about the position, please contact Sandi Hall at eym5wh@virginia.edu. For questions about the application process, please contact Jon Freeman, HR Recruitment Specialist, at jf2sw@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.