Legal Billing Specialist

Job Description

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. Candidate must be flexible to work overtime as needed.

Key Responsibilities

Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys

Generates a high volume of complex client invoices via Aderant.

Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.

Submits ebills via EHub, including all supporting documentation.

Monitors and immediately address any invoice rejections, reductions, and those needing appeals.

Responds to billing inquiries.

Undertakes special projects and ad hoc reports as needed and / or requested.

Requirements

Skills & Competencies

Exceptional interpersonal and written communication abilities, with a professional approach and strong presentation skills

Proven capability to organize, prioritize, and adapt quickly within a busy, deadline-oriented environment

Self-motivated and proactive, demonstrating initiative and reliability both independently and as part of a team

Excellent organizational habits and attention to detail, with a track record of managing multiple responsibilities and meeting deadlines

Advanced analytical thinking and resourceful problem-solving skills

Demonstrates initiative, sound judgment, and follows through on tasks

Actively identifies and addresses billing challenges with practical, solutions-driven thinking

Remains calm and efficient under pressure, consistently meeting strict deadlines

Builds and maintains effective working relationships at all levels of the firm

Education & Experience

Bachelor’s degree in Accounting, Finance, or equivalent professional experience

At least three years of experience in legal billing, preferably within a law firm or professional services environment

Technical Proficiency

Proficient in Microsoft Word, Excel, Outlook, and Windows operating systems

Experience with legal billing platforms such as Aderant or Elite / 3E; familiarity with Prebill Viewer, E-billing Hub, and Bill Blast preferred

Strong command of Excel for reporting and analysis

Benefits

About the Employer

JM Networking, LLC is partnering with a leading law firm to recruit a talented Billing Specialist for their Revenue Management Team, based in Orlando or Miami. This is an excellent opportunity for a detail-oriented professional who thrives in a high-energy, deadline-driven environment and is committed to maintaining the highest standards of accuracy and client service.

Our client values individuals who are proactive, adaptable, and solutions-oriented, bringing a can-do attitude to every challenge. As a Billing Specialist, you’ll play a pivotal role in supporting the firm’s financial operations, collaborating across teams to ensure efficient and accurate billing processes. Exceptional communication and decision-making skills are essential, as you’ll work closely with attorneys, staff, and clients to resolve billing inquiries and contribute to the overall success of the department.

This position is primarily based in the Orlando office, with the possibility of a hybrid arrangement for qualified candidates in Miami. Regular in-person attendance is required for daily operations, team meetings, training, and ongoing relationship building. The Billing Specialist reports directly to the Billing Supervisor.

If you are seeking a new challenge in a dynamic professional environment and are passionate about delivering exceptional client service, we encourage you to apply.

Requirements

Requirements Qualifications Skills & Competencies Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses. Problem-solving ingenuity and ability to prioritize and manage multiple activities. Must be a self-starter, organized, able to work with a minimum of supervision. Strong attention to detail, organizational skills, and ability to manage time effectively. Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills. Position also requires the ability to work under pressure to meet strict deadlines. Education & Prior Experience Bachelor’s Degree or equivalent experience is preferred The ideal candidate will have five or more years of experience working in a medium to large sized law firm in the firm’s Real Estate department. Bilingual (English / Spanish) preferred as is experience with iManage. Technology Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook.