Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II is responsible for providing complex administrative and secretarial support to an area, staff, and / or faculty. Work involves maintaining and disseminating confidential information, routine business operations, coordinating activities, and assisting with customer oriented services. Works under minimal supervision.

Duties :

• Responsible for daily office duties such as answering phones, taking messages, greeting customers, entering data, word processing, filing, faxing, copying, and ordering office supplies.
• Assists with the scheduling of rooms for meetings, events, parking, and catering.
• May handle mail processing and distribution.
• Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
• Assists with the coordination of special events, meetings, and / or projects.
• Interacts with students, clients, faculty, staff, and administration.
• Prepares documents such as reports, correspondence, and proposals.
• Assists with database maintenance.
• May maintain supply inventory.
• Assists with and may be responsible for the review of P-Card purchases / reconciliation of expense reports.
• May assist with the maintenance of assigned budget and performs all other related duties as assigned.

Required :

Notes to Applicant : Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume. Applications without the required documents will be considered incomplete and disqualified. Applications must be received before close of business on 9 / 17 / 2020 for full consideration.