Executive Assistant

Executive Assistant

The Executive Assistant is responsible for enhancing the effectiveness by providing advanced information management support, the head of Private Banking and Wealth Management, with administrative support and organizational support. Responsible for handling a wide and complex range of administrative and executive support related tasks working under minimal supervision. Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure and remains flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Also responsible for gathering information to prepare reports, assisting with the planning of events, managing and directing certain inquiries, managing and prioritizing meetings for the executive and assisting with the creation of timely communications within the division. May be required to apply knowledge of assigned line of business to perform relevant administrative functions and related special projects.

Job Responsibilities :

• Develop and distribute reports, collect and analyze information, prepare presentation materials which may include multi-media applications.
• Organize written and verbal communication, draft letters and documents, take meeting minutes, oversee maintenance and organization of recordkeeping and filing. Effectively communicate announcements to the division and executive leadership.
• Make travel arrangements, manage calendars and prioritize meeting requests for an orderly schedule.
• Interface with other leaders, stakeholders, and vendors for business overviews, presentations and onsite visits.
• Conduct special projects and may assist with business unit specific tasks, as needed, including organizing team and culture building events.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Additional Comments :

Job Requirements :

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Flagstar is an Equal Opportunity Employer