HR Office Assistant

Human Resources Office Assistant

Are you detail-oriented, eager to learn, and passionate about supporting a team in a dynamic environment? We are looking for a motivated Human Resources Office Assistant to join our team! This entry-level position is perfect for someone who enjoys working with people, has a keen eye for detail, and is eager to grow in the field of Human Resources.

As Office Assistant for HR Shared Services, you will provide administrative and program support for human resources operations. Your primary responsibility will be to review incoming documents and enter data into HR Information Systems. You will provide excellent customer service to internal and external customers at all levels in sometimes difficult or sensitive situations. You will support staffing activities such as scheduling meetings, taking notes, creating agendas and being the first point of contact on phones and email to answer basic HR and recruiting questions.

Essential Duties

• Maintain and process personnel actions, records, and reports.
• Perform HRIS data entry and employee file maintenance (electronic and manual). Observe strict timelines for transactions which directly impact employee engagement. Protect the confidentiality of employee information.
• Provide administrative and operational support to other human resources staff. Create Personnel Action Forms (PAFs). Direct correspondence from internal and external sources to the appropriate team member, using shared inboxes and the HR general phone line. Create agendas, organize information, type meeting notes, and organizing information for Labor Relations. Assist with various projects as assigned.
• Communicate with others regarding assigned program activities involving sensitive or privileged information. Assist employees and supervisors with basic interpretation of HR policies and procedures. Assist with hiring and staffing activities as needed. Schedule interviews and pre-employment testing. Track completion of skill and knowledge tests. Create candidate and new hire materials. Compile information for screening committees, including applications, resumes, test results, or other documents. Maintain department files for various documents and correspondence. Perform other duties of a similar nature or level.

Requirements

Minimum Qualifications

We offer comprehensive training, and the resources needed to help you grow in this role. An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements

Skill Requirements

Preferred Knowledge and Skills

Working Conditions

Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 25 pounds occasionally.

Application and Selection Process

Employee Benefits

Community Transit provides a tobacco-free and drug-free work environment. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on a basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M / F / Vet / Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.