Administrative Aide II - City Manager

Administrative Support For City Manager's Office

This position is responsible for providing administrative support relative to the needs of the City Manager's Office. The position performs highly responsible administrative work and reports to the City Manager. ADA REQUIREMENTS : Individual's sensory modalities (vision and hearing) and physical capabilities (ambulation, strength, coordination, dexterity, range of motion) must be sufficient to perform the Essential Functions of the position.

Examples Of Duties

Provides advanced administrative support and assistance to the City Manager's department which includes screening visitors and telephone calls; handling incoming / outgoing mail; preparing and processing letters and correspondence; conducting research; attending City events; participating with special projects.

Reviews and checks records, forms and other documents for accuracy, completeness and conformance to rules and regulations.

Collects information from a variety of sources and compiles data for special and periodic reports.

Prepares time sheets and time cards; prepares and maintains records.

Develops, organizes, and conducts specialized research and other programs as requested.

Operates standard office, word processing and data entry equipment.

Schedules appointments and maintains calendar for City Manager, Assistant City Manager, Advisors and others as assigned. Handles mechanics of planning meetings.

Assists in the preparation of agenda items, memorandums and correspondences.

Attends City events and documents events through videos and photos if needed.

Assists in the planning of City events in order to assure program activities are implemented and completed effectively and in a timely manner.

Provides intra and inter-governmental liaison services for local agencies.

Communicates regularly and professionally with staff, department heads, and City officials.

Process requisition entries, purchases orders and invoices for the division.

Performs other related duties as required.

Minimum Qualifications

AA degree from an accredited college / university in public administration, business, or related field and minimum of three (3) years of progressively responsible experience in the public sector or equivalent combination of education and experience.

Must possess a valid Florida driver's license with satisfactory driving record held throughout employment.

Supplemental Information

Strong computer skills including mastery of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and ERP data entry.

Must have a professional presentation, excellent interpersonal skills, able to communicate effectively both verbally and in writing, enforcing regulations with firmness, tact and impartiality, and motivating others in a positive and professional manner.

Must have excellent problem-solving skills.

Must be a self-starter.

Must be dependable, punctual, and flexible.

Must be a team player, pro-active attitude.

Must have the ability to adapt to changing needs of the City as necessary.

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through personal contact, the use of the telephone and / or other City-issued technology devices. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist under desks and around furniture; to lift, carry, push, and / or pull moderate to heavy amounts of weight up to 20 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.