Document Control Specialist

Job Description

Job Description

About the Company - My Madison-area client is in need of a Document Control Specialist. This is a direct-hire opportunity, but no visa sponsorship or relocation is offered.

About the Role - Develop, update, and maintain various types of documents, including policies, procedures, manuals, reports, and training materials. Ensure consistency, clarity, and accuracy across all documentation. Work with internal teams (e.g., IT, HR, Compliance) to gather information and create well-structured documents. Organize and store documents in digital and physical formats for easy accessibility. Implement document control procedures, including version control and approval workflows. Conduct periodic audits to ensure compliance with company standards and regulatory requirements. Assist in managing and maintaining documentation within document management systems (e.g., SharePoint, Google Drive, or other platforms). Support IT teams with technical documentation as needed (e.g., user guides, system manuals, troubleshooting guides).

Responsibilities

Develop, update, and maintain various types of documents, including policies, procedures, manuals, reports, and training materials.

Ensure consistency, clarity, and accuracy across all documentation.

Work with internal teams (e.g., IT, HR, Compliance) to gather information and create well-structured documents.

Organize and store documents in digital and physical formats for easy accessibility.

Implement document control procedures, including version control and approval workflows.

Conduct periodic audits to ensure compliance with company standards and regulatory requirements.

Assist in managing and maintaining documentation within document management systems (e.g., SharePoint, Google Drive, or other platforms).

Support IT teams with technical documentation as needed (e.g., user guides, system manuals, troubleshooting guides).

Qualifications

Education : Diploma or degree in Business Administration, Communications, Information Management, or a related field.

Experience : 3-5 years of experience in documentation, records management, or a similar role.

Strong writing and editing skills with an eye for detail.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools.

Basic IT knowledge is an asset, including familiarity with databases, cloud storage, and digital documentation tools.

Ability to work independently and collaborate with different teams.

Strong organizational skills and ability to manage multiple projects.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details : $60,000.00 to $75,000.00 per year

Search managed by : Melissa Braaten-Krueger

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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