Executive Assistant

Position Responsibilities

Provide administrative support to the Executive Dean, Associate Dean for Research Operations & Infrastructure and the Assistant Dean for Research Administration and Integration

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

Manages information and communication to internal and external stakeholders.

Makes travel arrangements, organize conferences / itineraries, and update pending commitments and appointments.

Coordinate conferences, committees, seminars, and special events.

Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.

Prepare / gather input for meeting materials.

Utilize EPRO / Micromane / Emburse to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.

Assist the Dean's Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments, and providing other assistance as required.

Other tasks as assigned.

This role requires you to be on-site 5 days a week.

Qualifications

Bachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.

Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.

Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.

Demonstrated ability to balance workload for a number of executives with competing priorities.

Proficient in Microsoft Office and windows-based computer system required.

Adept at learning new software programs.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education / training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

Minimum Salary Range

USD $75,000.00 / Yr.

Maximum Salary Range

USD $80,000.00 / Yr.