Accounts Payable Representative

Job Description

Job Description

Description :

The Accounts Payable Representative is responsible for processing, verifying, and reconciling invoices and vendor payments accurately and efficiently. This role plays a key part in maintaining the company’s financial accuracy and integrity by ensuring all payables are properly authorized, coded, and recorded in compliance with company policies and accounting principles.

The ideal candidate is detail-oriented, organized, and capable of managing a high volume of transactions while maintaining confidentiality and accuracy in a fast-paced environment.

Requirements : Key Responsibilities Invoice & Payment Processing

• Review, verify, and process vendor invoices and credit memos for accuracy, appropriate authorization, and account coding.
• Match invoices to purchase orders and receipts when applicable.
• Enter invoices and payment details into the accounting system (e.g., QuickBooks or equivalent).
• Schedule and process weekly check runs, ACH, and wire payments in accordance with payment terms.
• Maintain accurate and up-to-date vendor files, including W-9 and banking information.

Reconciliation & Reporting

Compliance & Internal Controls

Cross-Department Collaboration

Qualifications