Sr. Executive Assistant

Job Description

Job Description

We are looking for a skilled and proactive Senior Executive Assistant to provide high-level administrative support in a dynamic manufacturing environment. This long-term contract, potentially contract to hire position involves coordinating complex schedules, managing travel logistics, and assisting with executive-level operations. The ideal candidate will thrive in a fast-paced setting while independently handling detailed administrative tasks.

Responsibilities :

• Organize and manage complex schedules, coordinating meetings and ensuring timely communication.
• Plan and arrange domestic and international travel, including itineraries and accommodations.
• Prepare and process expense reports using systems such as Concur.
• Utilize SharePoint and Microsoft Outlook to maintain records and manage executive communications.
• Support executive meetings by preparing agendas and ensuring all logistics are in place.
• Provide guidance and training to less experienced administrative staff as needed.
• Collect and organize data for accurate entry into company systems and databases.
• Address administrative or technical support issues with minimal supervision, escalating only highly complex matters.
• Ensure confidentiality and professionalism in all interactions with executives and stakeholders.
• High school diploma or equivalent; a bachelor’s degree or relevant experience is preferred.
• A minimum of four years of experience in an administrative or executive assistant role.
• Proven ability to manage calendars, book travel, and coordinate logistics for senior leadership.
• Familiarity with tools such as SharePoint, Microsoft Outlook, and Concur Travel and Expense systems.
• Ability to work flexible hours, including evenings or weekends, as business needs require.
• Strong organizational skills and attention to detail, especially in handling sensitive information.
• Preferred experience supporting C-suite executives in a corporate environment.
• Multilingual skills, particularly in English and Spanish or Portuguese, are highly desirable.