Office Manager & Executive Assistant to the Senior Advisor-In St. Louis Initiative, For St. Louis Initiative

Office Manager & Executive Assistant To The Senior Advisor

The Office Manager & Executive Assistant to the Senior Advisor, "In St. Louis, For St. Louis" Initiative plays a crucial role in both executive support and ensuring the smooth and efficient operation of the WashU Community Engagement Office. This position will provide day-to-day administrative support the Senior Advisor, "In St. Louis, For St. Louis" Initiative, as well as serve as a welcome receptionist; order office supplies; and manage and track space usage for classrooms, workstations, and huddle spaces for the WashU Community Engagement Office. This is full-time in-person, with hours of 8 : 30 am 5 pm.

Primary Duties & Responsibilities :

• Provide executive support to the Senior Advisor, "In St. Louis, For St. Louis" Initiative by scheduling meetings, taking phone messages and handling those deemed appropriate, entering data in Salesforce and other university databases, preparing Expense Report forms, submitting sponsorship invoices, and coordinating meetings, events and programs hosted by the Senior Advisor, "In St. Louis, For St. Louis" Initiative including preparing printed materials such as name tags and ordering breakfast or lunch.
• Serve as office manager by answering phones and greeting visitors; responding to inquiries and providing information using established guidelines or referring to appropriate individuals and monitoring, maintaining, and ordering / stocking office, toner, paper, and miscellaneous supplies as needed.
• Oversee booking and scheduling of office workstations, huddle spaces, and classrooms through the calendar management system and provide orientation to new groups to book and schedule office spaces. Track space utilization and provide monthly reports on office use.
• Type correspondence and forms; scan and fax documents, make copies, maintain files (electronic and hard). Receive, sort and distribute mail.
• Perform other duties as assigned by Senior Advisor, "In St. Louis, For St. Louis" Initiative

Working Conditions :

Physical Effort :

Equipment :

Required Qualifications :

Preferred Qualifications

Critical Skills and Expertise :

Preferred Qualifications :

Grade : G09-H

Salary Range : $23.37 - $36.19 / Hourly

For frequently asked questions about the application process, please refer to our External Applicant FAQ . If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure / certification verification, physical examination, certain vaccinations and / or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

Wellness

Family

For policies, detailed benefits, and eligibility, please visit : https : / / hr.wustl.edu / benefits /

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.