EM Office Administrator

Emergency Management Office Administrator

Reporting directly to the Director of Emergency Management, responsible for performing a wide range of advanced office administration duties for the Emergency Management Department.

Examples of work performed include :

• Providing customer service to customers and staff via telephone, email, or in person
• Assisting in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development
• Assisting in managing daily calendars for department leadership and department calendars
• Creating and scheduling various meetings, including coordinating with both internal and external agencies on meeting availability
• Coordinating and scheduling conferences and travel arrangements
• Tracking and monitoring various budget reports and spreadsheets, including maintaining all financial documents related to department spending
• Performing purchasing coordination for the department
• Preparing reports and compiling documents to support the use of grant funds
• Maintaining, inventories, and ordering office supplies for the department
• Assisting with updating policies and procedures
• Recording and preparing meeting minutes as required
• Preparing and submitting agenda items for required purchases and approvals
• Reviewing, collecting, transcribing, and processing paperwork and preparing documents for electronic use
• Maintaining department records, as well as overseeing retention and storage of department files
• Serving as primary point of contact for all payroll related items
• Assisting and attending Emergency Operations Center activations
• Attending all meetings and trainings, as required
• Performing special duties as assigned

Organization relationships :

Physical demands :

Environmental factors :

Irregular hours :

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Minimum qualifications :

Licenses and certifications :

Preferred qualifications :

Employment testing :

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.