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Project Event Coordinator

Project Event Coordinator

First Point GroupMiami, FL, US
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Job Description

Project Coordinator – Major Global Sporting Event (Miami Downtown)

Are you ready to play a key role in one of the most exciting global sporting events of the decade?

Our client is delivering a Tour Operator Program for the 2026 World Cup across the USA, Mexico, and Canada – and they are looking for a Project Coordinator based in Miami Downtown to help make it happen.

This is a 1-year fixed-term contract with the possibility of extension, ideal for someone who wants to be part of a career-defining project and gain international exposure.

Why This Role is Exciting

  • Work at the heart of a high-profile international event impacting multiple countries and stakeholders.
  • Gain exposure to complex, multi-country project coordination in a fast-paced, dynamic environment.
  • Collaborate with cross-functional teams (travel services, IT, finance, marketing) and external partners.
  • Apply PMO best practices while bringing operational creativity and problem-solving skills to life.

Key Responsibilities

  • Coordinate full project lifecycle, maintaining project charters, logs, and governance documentation.
  • Track milestones, manage interdependencies, and prepare concise status reports for leadership.
  • Ensure alignment between travel services, accommodation, and ground transport workstreams.
  • Build Excel-based tracking tools and dashboards consolidating data from multiple sources.
  • Support readiness planning for event-time operations and service delivery.
  • Identify process gaps and help implement automation, efficiency, and compliance measures.

    • What We’re Looking For

  • Experience in project coordination or PMO support (tourism, travel services, or events a strong plus).
  • Familiarity with tour operator, group travel, or ticket-inclusive packages .
  • Skilled with Office 365, SharePoint, Power Automate , and advanced Excel (VBA, macros, Power Query).
  • Excellent communication, organizational skills, and the ability to manage multiple priorities.
  • A problem-solver who thrives under pressure and enjoys collaborating with global teams.

    • Additional Details

  • Location : Miami Downtown (Hybrid work model)
  • Contract : 1-year fixed-term contract, with potential for extension
  • Timing : Full-time, standard office hours with flexibility to work evenings / weekends leading up to and during event periods.
  • Travel : Occasional travel to event sites, hotels, and pre-event inspections.
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