Construction Administrative Assistant

Company Overview

TEC Electric is a licensed general contracting firm based in Charlotte, NC, proudly serving NC, SC, VA, TN, AL, and GA since 2005. Specializing in medium to large-scale commercial and industrial projects, we're recognized for our commitment to quality, safety, and delivering results on time. As we continue to grow, we're seeking a detail-driven Construction Administrative Coordinator to strengthen our project support and ensure seamless operations across multiple job sites.

Position Overview

As our Construction Administrative Coordinator, you'll play a vital role in keeping projects on track by managing communications, documentation, and material coordination. This position is key in supporting our field supervisors, streamlining workflows, and ensuring accurate and timely project execution.

What You'll Do

Manage daily communications with vendors, store managers, and internal teams

Coordinate material orders, deliveries, and schedules for multiple job sites

Track and update project schedules, change orders, and delivery timelines

Maintain digital records of job documentation, permits, and correspondence

Prepare and manage Excel spreadsheets for budgets, material logs, and project tracking

Support field supervisors by handling administrative and communication tasks

Assist with onboarding documentation and aligning internal processes

Identify and escalate delays, discrepancies, or communication gaps

What We're Looking For

3+ years of administrative experience in construction or a related industry

Strong proficiency in Microsoft Excel, Outlook, and document management systems

Excellent written and verbal communication skills

Highly organized with the ability to prioritize and manage multiple deadlines

Detail-oriented with a proactive, problem-solving mindset

Familiarity with material ordering and vendor coordination

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