HR Generalist

Job Description

Job Description

HHAeXchange is the leading technology platform for home and community-based care. Founded in 2008, HHAeXchange was born out of an idea to create a fully comprehensive end-to-end homecare solution to help people who are aging or have disabilities thrive in their homes and communities. Our employees are passionate about transforming the healthcare space by building the only homecare ecosystem that fully connects patients, personal care providers, managed care organizations, and states.

The Human Resources Generalist is the onsite HR partner for the Customer Support organization, including Technical Customer Care, Integration Support, Revenue Cycle Support, and Workforce teams, supporting both exempt and non-exempt employees. While based in the Minnesota office, the role is part of the centralized People & Culture team and aligned to HR strategy, policies, and priorities.

This position builds trusted relationships with business leaders while maintaining neutrality and acting as a connector between local needs and HR goals. Operating with a high degree of autonomy, the Generalist plays a key role in delivering a consistent and equitable employee experience across supported sites. This is a full-time, onsite role with occasional travel to Miami and other future office locations.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Job Duties

• Employee Relations & Compliance
• Serve as the first point of contact for employee relations issues in the Minnesota office and other in-office locations.
• Conduct investigations and document findings; provide recommendations and escalate as appropriate.
• Support managers with progressive discipline, coaching, and performance management up to final warnings.
• Partner with WFM and managers to track time and attendance trends; escalate ongoing concerns.
• Assist with Workers' Compensation matters : complete First Report of Injury within 24 hours and notify appropriate stakeholders.
• Post and monitor immigration and compliance notices; alert HR Operations when updates are needed.
• Identify workplace trends and make recommendations to the HRBP.
• Recruiting & Hiring Support
• Collaborate with the Talent Acquisition team to support high-volume hiring for exempt and non-exempt roles
• Manage candidate movement through applicant tracking systems, including opening roles, updating statuses, and coordinating with Talent Aquisition
• Conduct initial phone screens for rep-level roles to assess candidate fit and hiring readiness
• Follow up on internal referrals and maintain early-stage candidate communication
• Coordinate onsite interviews and contribute to a positive, professional candidate experience
• Onboarding & Orientation
• Partner with HR and Enablement to support onboarding for TCC and other in-office teams
• Coordinate with CIT and managers to ensure new hires have equipment, system access, and workspace setup
• Provide in-person first-day support and serve as a resource for new hires
• Serve as backup facilitator for new hire orientation
• Maintain onboarding documentation and manager-facing FAQs
• Reporting & Auditing
• Liaise with internal teams to obtain and organize HR reports (e.g., headcount, onboarding progress, ER case activity)
• Conduct audits of employee data in ADP and learning systems (e.g., WorkRamp) and escalate discrepancies
• Monitor documentation compliance and assist in follow-up tracking
• Identify trends and deliver actionable insights to the HRBP
• Employee Experience, Recognition & Belonging
• Support employee recognition efforts; collaborate with TCC leaders to build a formal recognition and rewards program
• Track anniversaries, promotions, and key milestones across supported sites
• Serve as the on-site Belonging lead for the Minnesota office : gather feedback, lead team-building events, and support company-wide engagement initiatives
• Assist with the mentorship program by supporting mentor / mentee matching, gathering feedback, and recommending improvements
• Maintain updated HR resources, FAQs, and tools that support manager success and employee clarity

Other Job Duties

Travel Requirements

Required Education, Experience, Certifications and Skills

The base salary range for this US-based, full-time, and exempt position is $60,000-$70,000 not including variable compensation. An employee’s exact starting salary will be based on various factors including but not limited to experience, education, training, merit, location, and the ability to exemplify the HHAeXchange core values.

This is a benefits-eligible position. HHAeXchange offers competitive health plans, paid time-off, company paid holidays, 401K retirement program with a Company elected match, including other company sponsored programs.

HHAeXchange is an equal-opportunity employer. The Company offers employment opportunities to all applicants and employees without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, marital status, veteran status, citizenship, genetic information, hairstyles, or any other status protected by local or federal law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.