Accounting & Operations Coordinator (Part Time)

Accounting & Operations Coordinator (Part Time)

We are looking for a highly detail-oriented Part-Time Accounting & Tax Operations Specialist to support accounting, tax, and operational needs across a large portfolio of entities. This role will be instrumental in verifying quarterly tax payments for 150+ entities, coordinating with our CPA firm, and ensuring compliance across all companies. The ideal candidate has hands-on accounting / tax experience, thrives in a fast-paced environment, and enjoys building systems to improve efficiency.

Key Responsibilities

• Tax Coordination & Compliance
• Verify and calculate quarterly tax payments across 150+ entities.
• Coordinate with CPA firm and internal team to ensure timely and accurate filings.
• Maintain accurate tax tracking schedules and documentation for compliance and audit purposes.
• Accounting & Financial Management
• Manage daily entries in QuickBooks (or other accounting software).
• Track loan payments and amortization schedules across dozens of companies.
• Work with CPA firm to ensure financials align with internal records.
• Support annual financial statement audits for 150 companies, including liaising with audit firms and providing requested documentation.
• Manage 1099 reporting and compliance for over 150 client companies annually.
• Systems & Efficiency
• Build and refine systems to improve financial tracking, reporting, and operational workflows.
• Implement tools and processes that reduce inefficiency and manual errors.
• Operations Support
• Assist the internal team with operations projects beyond accounting (administrative, organizational, and process-oriented tasks).

Qualifications

Core Competencies :

Experience and Education :

Systems :

Physical Requirements :

Notice to Recruiters and Staffing Agencies : To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.