Grants and Contract Administration Manager 2025-02573

Grants And Contract Administration Manager

Salary : $6,404.67 Monthly

Location : Cheyenne, WY

Job Type : Permanent Full-time

Job Number : 2025-02573

Department : Department of Corrections

Division : Central Office

Opening Date : 10 / 22 / 2025

Closing Date : Continuous

FLSA : Determined by Position

Job Classification : BAGC10

The Wyoming Department of Corrections (WDOC) is seeking a qualified and motivated Contract Manager to join our team in Cheyenne, Wyoming. This position is responsible for managing and overseeing the agency's medical and treatment programming contracts across five adult correctional facilities : Wyoming State Penitentiary (Rawlins), Wyoming Medium Correctional Institution (Torrington), Wyoming Honor Conservation Camp (Newcastle), Wyoming Women's Center (Lusk), Wyoming Honor Farm (Riverton).

The Contract Manager plays a critical role in ensuring the effective delivery of essential services to incarcerated individuals by overseeing vendor performance, maintaining contract compliance, and coordinating with internal stakeholders.

WDOC offers a competitive benefits package including : medical, dental, and life insurance, paid vacations, and sick leave. Paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.

Essential Functions :

• Manages contracts for inmate medical, dental, and mental health services for five facilities. Ensures comprehensive medical and mental services are provided according to the contract, NCCHC standards, and federal and state laws.
• Responds to and coordinates contract service provider matters regarding inmate grievances and communications.
• Manages inmate substance use disorder treatment services contracts. Conducts off-site and on-site reviews to ensure the contractor provides the clinically appropriate treatment level.
• Ensures timely completion of ASI assessments as outlined in the contract. Work with staff and contractors to maintain a waiting list for movement to treatment.
• Respond to various staff and inmate correspondence on substance abuse treatment and general programs within the agency.
• Manages the contract for inmate sex offender treatment services. Conducts off-site and on-site reviews to ensure the contractor provides the clinically appropriate treatment level as outlined in the contract. Work with staff and contractors to maintain a waiting list for movement to treatment.
• Design and prepare various statistical reports to assist the agency with a performance review of contracted services for programming and medical. Data must be accurate, timely, and relevant to the agency's mission and goals.
• Develops audit tools and acts as audit chair for contract-related audits.
• Manages the Department's Residential Substance Abuse Treatment (RSAT) federal grant. Ensures data collection and reporting are completed in a timely manner. Ensures compliance with RSAT standards and conducts subrecipient monitoring activities.
• Serve as WDOC duty officer as required.

Qualifications :

Preferences will be given to applicants with a Bachelor's Degree in Business Administration or a closely related field from an accredited college or university.

Preferences will be given to applicants with three (3) or more years of progressive work experience (typically in Business) with acquired knowledge at a Senior Grants & Contract Administration Specialist level.

Preference given to those with experience working in a clinical or medical environment.

Preferences will be given to applicants with documented training and experience in the WOLFS accounting system.

Preferences will be given to applicants with knowledge or experience to prepare written documents and presenting information orally to groups.

Minimum Qualifications :

Education : Bachelor's Degree (typically in Business)

Experience : 1-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Senior Grants & Contract Administration Specialist

OR

Education & Experience Substitution : 4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Senior Grants & Contract Specialist

Certificates, Licenses, Registrations : None

Necessary Special Requirements :

Physical Working Conditions : Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work. Some travel may be required.

FLSA : Exempt

This position is not eligible for remote work or Telework

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.

The Wyoming Department of Corrections is a Drug-Free Workplace. All staff is subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace. It prohibits the taking, carrying, possessing, or introducing smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.

The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates / offenders from personal abuse, corporal punishment, and personal injury, disease, property damage, and harassment, and the elimination of prison rape.

Successful Applicants for employment must pass a background / reference check and drug test prior to appointment.

WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings / gauges.

All applicants must meet the standards of this dress code to be considered for employment.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. The state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!