Assistant Property Manager (Beverly Hills)

ASSISTANT PROPERTY MANAGER

JOB DESCRIPTION

Company Background

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment rm headquartered in San Francisco, with oces in Los Angeles, Menlo Park, Boston, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

DivcoWest is looking for an experienced Assistant Property Manager that will support the management of two properties located in Beverly Hills, CA. This position requires someone who is motivated, interested in learning and very attentive to detail. The individual for this position should be comfortable working and contributing to a team environment, enjoy being in a busy environment where new and complex transactions occur and interacting with people at various levels within and outside the organization.

This role requires ve days in oce at our oce Beverly Hills, CA location. Availability to respond to property emergencies and occasionally work after hours, on weekends, or holidays as needed to ensure the safety and operational integrity of the property is required.

The ideal candidate is a driven self-starter with a positive attitude who is a team player. This person has above average customer service skills and problem-solving capabilities, and clear, concise written and verbal communication skills.

Responsibilities

• Monitor tenant receivables including preview of rent statements, responding to tenant inquiries, rent collection, miscellaneous billings, and delinquency reporting.
• Process invoices daily, including vendor coding, approval verication and budgetary review. Maintain accurate nancial records using MRI accounting software. Prepare necessary check requests, input related data and processing within established guidelines. Research and respond to internal and external inquiries. Research invoices and payments to ensure timely and accurate payment.
• Act in a property manager capacity as needed.
• Manage the preparation of and give approval on accurate tenant billings.
• Follow up on all delinquencies. Obtain aging report for property manager and deliver standard correspondence to address delinquencies.
• Responsible for preparing aspects of the annual budget and gathering bid proposals for potential work to be performed.
• Produce vendor repair agreements, maintain vendors les, supervise vendors as requested and monitor vendor insurance.
• Prepare lease abstracts for new tenant les, review monthly rent roll for accuracy and provide for supervisor review.
• Accurately compose own correspondence and spreadsheet documents as needed.
• Dispatch service calls, enter them into the work order software program and follow-up to ensure satisfactory completion.
• Lead regular property inspections as requested, prepare periodic inventory of building contents, provide appropriate follow-up and assign work to service providers as needed.
• Set up new tenant lease les, maintain existing tenant les, track tenant insurance certicates for vendors and tenants (coverage amounts and compliance dates) and update tenant lists monthly.
• Assist with Tenant Relations, including but not limited to updating and maintaining the tenant handbook, order tenant move-in gifts, order holiday gifts and assist with planning of periodic tenant events.
• Coordinate tenant move-ins including disbursement of keys and access cards, establishment of new mail service, walk-through and all other tasks as required.
• Professionally interface with all levels of management, vendors, and tenants.
• Welcome visitors and clients in a professional, courteous, and helpful manner.
• Schedule any maintenance required for oce machines and computers.
• Complete monthly accounting tasks, including review of rent edits, accruals, and account payables.
• Assist property manager as needed with capital improvement and tenant improvement projects.
• Assist property manager as needed with monthly reporting, operating budgets and reconciliations.

Qualications

The person in this position must be able to :

properties are not available.

Compensation

Divco West Services, LLC (Company), an equal opportunity employer, is committed to equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a persons appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Please review our company Privacy Policy regarding the use of any personal information you provide us at : https : / / www.divcowest.com / privacy-policy /

This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layo, discipline, termination, compensation, benets, and all other privileges, terms, and conditions of employment. This policy and the law prohibit employment discrimination against any employee or applicant on the basis of any legally protected status outlined above.