Office Manager

Job Description

Job Description

We are seeking an  Office Administrator  to join our small, flexible team. The ideal candidate will thrive in a dynamic environment, wearing multiple hats and supporting various administrative functions. This role offers an opportunity to learn and grow with ongoing training and professional development.

Key Responsibilities

• Act as the first point of contact for customers and clients visiting the office, providing a friendly and professional representation.
• Answer and route phone calls to the appropriate team members.
• Support inventory management, including reviewing and logging purchase orders, assisting with inventory updates, and coordinating material procurement.
• Assist with office supply orders and overall office management.
• Collaborate with estimators and architects on small estimation tasks (training provided).
• Process credit card and cash transactions, and coordinate payment receipts with the accounting team.
• Help track, file, and maintain vendor and supplier documentation.
• Interface with shop personnel and project managers to schedule production and manage material needs.
• Use Microsoft Office and accounting tools to track and update company data.
• Assist with general accounting duties, such as filing and basic bookkeeping.
• Foster effective relationships with both office and shop personnel, ensuring smooth communication and workflow.
• Requirements Proficiency in Microsoft Office applications and general computer systems.
• Excellent written and verbal communication skills.
• Attention to detail and the ability to multitask effectively in a fast-paced environment.
• A positive, patient, and tolerant attitude toward working with diverse teams, including office staff and construction or shop personnel.
• High school diploma or equivalent required; additional office experience (3+ years preferred) is a plus.
• Ability to lift and move boxes or office equipment occasionally (up to 20 lbs).
• Open to candidates with varying levels of experience; training is provided for the right candidate.

Work Environment & Culture

Benefits

This role is perfect for individuals who enjoy variety in their work, seek a supportive team environment, and are excited to grow professionally.