Administrative Support Specialist I - Sheriff's Office

Administrative Support Specialist

Do you thrive in a fast-paced environment? Do you want your work to truly make a difference? Are you seeking a fulfilling role that supports public service and impacts the community? We offer competitive pay, the best benefits around, and the opportunity to be part of a mission-driven organization that values both your career growth and your commitment to service. Performs intermediate-skilled administrative support work assisting with a variety of specialized office support and administrative tasks, providing office assistance and administrative support for the Sheriff's Office, preparing and maintaining detailed and / or confidential records and files, issuing various licenses and permits, assisting the public, and performing related work as apparent or assigned. Work is performed under the limited supervision of the Administrative Services Supervisor. Serves at the pleasure of the Chatham County Sheriff.

Essential Functions :

• Responsible for opening and closing of front window;
• Acts as receptionist by greeting visitors, answering the telephone, forwarding calls, providing information, answering questions, and responding to inquiries or complaints and directing visitors to appropriate party;
• Assists the public with the completion of various records, applications, etc. by verifying the completeness and accuracy of information including concealed carry permits and ABC license renewals. Routes the application to the appropriate person for processing;
• Performs research, prepares, and issues documents and coordinates with other departments and agencies as needed;
• Types and composes a variety of documents independently including correspondence, forms, reports, purchase orders, requisitions, court orders, meeting minutes, agendas, and related documents, etc. where a knowledge of format and presentation is necessary;
• Enters a variety of data into computer, checks and reviews data for accuracy, completeness and conformance to established standards and procedures and enters and retrieves sensitive and restricted information into computer system;
• Prepares and maintains a variety of office files, accounts, and other records;
• Files a variety of records appropriately, per CCSO record filing procedures;
• Processes Release of Records upon requests from walk ins following CCSO records release procedures.
• Compiles information and verifies data;
• Coordinates and assists with processing accounts receivable, accounts payable, budgetary, and other financial data by collecting payments and fees, issuing receipts, reconciling invoices with payment vouchers, performing calculations and posting information to statistical and other records while applying knowledge of regulations;
• Schedules and coordinates meetings, appointments, conferences, etc.;
• Receives, sorts, processes, and distributes incoming and outgoing mail;
• Coordinates, manages, and administers a variety of departmental programs;
• Operates a variety of standard office equipment;
• Performs light maintenance on photocopy and scanning equipment;
• Maintains inventories;
• ABC Permit renewal processing;
• Performs other duties as assigned.

Minimum Qualifications :

Knowledge, Skills, and Abilities :

Physical Requirements :

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, handling or feeling and repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, climbing, balancing, stooping, kneeling, crouching, crawling, pushing or pulling and lifting; work has standard vision requirements; work requires vocal communication to express or exchange ideas orally; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements :

May require specific certifications and / or licenses depending on office assignment. Must possess a valid North Carolina driver's license. Must possess a North Carolina Notary Certification.