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Event Planner

Event Planner

McKinley Marketing PartnersWashington, DC, US
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Job Type

Long-term W2 contract (12+ months)

Location

D.C. - hybrid schedule

Our client is seeking a contractor to serve as an events planner , reporting to the Deputy Director, Operations and Special Events. This person will be responsible for planning, managing and executing both in person and / or virtual events, and is the administrator for the event management system, a space booking software.

Responsibilities

  • Plan and execute local, domestic, and virtual events, including programs, conferences, ceremonies, exhibitions, and VIP visits
  • Manage all event logistics venues, contracts, staffing, equipment, décor, entertainment, transportation, and scheduling
  • Recruit, train, and brief staff and volunteers; oversee on-site execution and troubleshoot as needed
  • Prepare event folios, reports, budgets, and written procedures; evaluate events for quality and improvement opportunities
  • Serve as the administrator for the Museum's event management system, overseeing space requests, training users, and troubleshooting system issues
  • Facilitate key internal meetings and working groups, prepare agendas, document actions, and ensure follow-up
  • Maintain documentation, track enhancements, and drive operational improvements across event systems and processes

Requirements

  • 5–7 years of event management experience; CMP certification or equivalent preferred
  • Strong knowledge of event planning, logistics, and administrative management
  • Proficient in virtual event platforms (e.g., Zoom, StreamYard)
  • Skilled in analysis, organization, and report preparation
  • Excellent verbal and written communication; able to collaborate effectively with internal teams and external partners
  • Proven ability to work independently and in teams, manage multiple projects, and adapt to shifting priorities
  • Experience with space management systems a plus
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