Engineering Project Support Analyst

Engineering Project Support Analyst Services to be performed may include, but are not limited to the following :

Engineering Library / Documentation Systems Administration

• Contribute to the administration and compliance of the Engineering Library.
• Control Document Publishing and Workflow : Monitor and control the entire document lifecycle from creation to publishing. This includes managing workflows for review and sign-off, ensuring all necessary approvals are secured before a document is finalized and made available to the wider team.
• Monitor Document Updates and Revisions : Coordinate the process for updating and revising existing documents. Ensure that outdated documents are archived and that all current documents are the most recent versions, with accurate version control records maintained within SharePoint.
• Maintain Document Inventory : Coordinate the completion and accuracy of a comprehensive inventory of documents for each unit. This includes working with unit leaders to ensure the inventory is current and reflects all active and retired documents.
• Manage Content Ownership Matrix : Monitor and maintain an accurate content owner and approver names matrix. This involves regularly updating the matrix to reflect personnel changes and ensuring that the correct individuals are assigned for document review, approval, and ownership across all units.
• Control the delivery of services such as document formatting and metadata standardization.
• Provide troubleshooting support and direction for issues related to publishing workflows, access control, and content updates.
• Creating rollout communication (interim and final) related to development / completion of the completed documentation material to Engineering Department Staff, Agency stakeholders, and the Consultant community.

Content Management & Stakeholder Engagement

Reporting and Business Analysis

Project Management Support

Education, Qualifications, and Experience

Required Education and Technical Qualifications

o Proficiency in Microsoft Office 365 tools (Word, Excel, PowerPoint, Visio) and familiarity with enterprise content management systems such as OpenText.o Proved experience with Power BI and Looker Studio and other visualization tools - Amazon QuickSight.o Proficiency with tools such as Miro, Asana, Trello, or Notion.o Familiarity with SAP and Quickbooks.o Other Tools : Experience with requirements management tools (e.g., Jira, Confluence), process modeling tools (e.g., BPMN, Visio), and document management platforms (e.g., SharePoint, OpenText).

J-18808-Ljbffr