Operations Manager, Rowe Sanctuary

Operations Manager

Reporting to the Rowe Sanctuary Center Director, the Operations Manager will provide high-level support for the operational needs of Rowe Sanctuary and the Iain Nicolson Audubon Center in Gibbon, Nebraska. This position is responsible for the daily management of administration and operation of the center, aligning with National Audubon Society (NAS) operations.

In partnership with the Center Director, the Operations Manager will develop and implement efficient office and organizational management that supports team success. They will provide general business guidance and support center staff on issues of facility management, financial management and reporting, contracting, and government and foundation grants.

This position is on-site located at Audubon Iain Nicolson Center at Rowe Sanctuary, Gibbon NE.

Compensation : $73,000 - $82,000 / year

Essential Functions :

• Oversee operational activities to enhance administrative systems that allow for efficient functioning of operations at the center, ensuring compliance with NAS policies and procedures.
• Obtain revenue and pay invoices by verifying and completing payable and receivable transactions; establish and maintain effective and accurate financial controls and accounting systems and ensure compliance with NAS financial policies and procedures.
• Work closely with Rowe program staff to ensure bills are paid on a timely basis and invoices are coded correctly. Ensure receipts for purchasing card activity are organized, received and approved for all items.
• Manage all office contracts in compliance with Audubon policy. Serve as primary contact for vendors, independent contractors, and building management; help finalize agreements in accordance with NAS policies.
• Work closely with the Center Director and national finance staff to manage office budget and support monthly close requirements.
• Manage gift receipt and processing functions to ensure excellent service to Audubon's donors. Assist the Center Director with donor communications and event planning.
• Support Center Director with development activities reminders and list maintenance; and ensure timely donor acknowledgement, stewardship, and public recognition.
• Works closely with the Center Director with grant reporting calendar and assist with proposal submissions, reports, and funder correspondence as needed.
• Oversee maintenance of Visitor Center, grounds, exhibits and related infrastructure including building systems and securing permits.
• Manage the facility rental process, including inquiries and contracts.
• Oversee center's gift shop and online gift shop. Maintain inventory, identify new items for inventory, and coordinate with other staff and volunteers for assistance.
• Manage staff office & facility calendar, meetings, rentals and events. Coordinate scheduling of staff or volunteers for front desk duties. Provide programmatic support as requested.
• Manage IT tools and needs, such as shared cloud-based information systems, phone systems, equipment replacement, staff training, etc.
• Assist with communications including the Rowe e-newsletter, brochures, maps, signage, and social media as needed. Assist in maintaining the Rowe website.
• Provide clerical support, sort incoming and prepare outgoing mail; answer the office phone.
• Inventory and order office supplies
• Work closely with the Center Director to support all HR processes, such as onboarding new staff and transitions with departing staff.
• Support Rowe and AGP events and program activities with facility logistics, food arrangements, invitations, name tags, signage, and follow-up activities.
• Support Director and staff with board activities. Coordinate logistics for board and committee meetings. Communicate meeting details, assemble and edit meeting agendas and packets. Maintain board meeting minutes.
• Assist in planning and executing crane season activities and logistics.
• Maintains and fosters culture of safety.
• Other duties as requested.

Qualifications and Experience :

This position is represented by the Communication Workers of America (CWA).

National Audubon Society Competencies :

EEO Statement

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic outlined by federal, state, or local laws. We are committed to providing an inclusive and accessible hiring process for all candidates.

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