Finance and Operations Associate

Finance and Operations Associate

Please note candidates must be eligible to work in the US (We cannot provide visa sponsorship).

Salary : Competitive and commensurate with experience We will appoint within our current US salary range for this role of $47,750 to $50,000.

Contract length :

Location : Hybrid (3 days weekly required in the IBP's office in Washington, DC, US)

Preferred start date : Ideally 1st December 2025

Physical demands : Prolonged sitting at a desk and working on a laptop / computer screen

Reports to : Finance and Payroll Officer

About this role

The International Budget Partnership (IBP) is looking to appoint a Finance and Operations Assistant to join our globally dispersed Finance and Operations team. This is a vital role supporting both our financial and administrative functions across IBP. The Finance and Operations Assistant will be responsible for processing accounts payable and supporting regular financial transactions, while also playing a key role in office management, event and travel coordination, and executive assistance. The role requires a detail-oriented, highly organized individual who is comfortable working across multiple administrative and operational tasks. The Assistant will report to the Finance and Payroll Officer and collaborate closely with the wider Finance and Operations team and other program staff.

This hybrid role provides an excellent opportunity for a proactive and adaptable professional looking to begin a career in finance / accounting, to support core financial processes and strengthen organizational operations both in the US and wider global organization.

Our Commitments

Safeguarding IBP prioritizes the welfare and protection of children, young people and vulnerable adults above the achievements of our programs or strategic goals. We acknowledge that safeguarding is a collective duty, and we hold all our staff, and partners accountable for safeguarding the communities in which we work and adhering to our Safeguarding Policy.

Diversity, Equity and Inclusion - As a global organization in composition and vision, IBP encourages a culture of empowerment and equity of our staff and our partners. We seek to dismantle all forms of exclusion and marginalization and embrace intersectionality in our internal policies and practices, as well as programs. Equal employment opportunity and having a diverse staff team are fundamental principles at the International Budget Partnership, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation / affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

Role Responsibilities

Account payable and payroll administration (85%)

• Processes invoices from different programs with activities around the world in IBP's different approval systems for review and approval. Update vendor information (US and non-US vendors) in the systems as needed.
• Prepares biweekly invoices payments for review and approval by the authorized signatories
• Tracks and handles wire returns with the bank and the IBP team to ensure timely and accurate corrective actions and accounting recording.
• Prepare IBP US monthly payroll in Bamboo HR, prepares associated benefits submissions (retirement monthly contributions, TASC, etc) and related journal entries in the accounting system.
• Prepares various standard monthly journal entries to support the month-end closing.
• Collaborates closely with the other finance colleagues and the broader Finance and Operations Team to meet operational needs efficiently and proactively.

Operations and Administrative Support (15%)

About you

We are looking for people with the right skills and competencies for the role, and who demonstrate personal qualities that are consistent with our values. IBP's Statement of Values is the expression of our core beliefs - those that define our priorities and goals, and in so doing, express our organizational identity and culture.

As staff of IBP, we believe in :

Transparency and accountability

Justice and equity

Excellence

Collaboration

Independence

Diversity, equity and inclusion

Democracy and human rights

Integrity and ethical behaviour

Core competencies

Finance and Accounting Knowledge / Skills

Operations and Administrative Support Skills

Organisation and Attention to Detail

Communication and Interpersonal Skills

Personal Attributes

Education and Experience

What we do for you

Remuneration

International Budget Partnership is committed to providing competitive salaries, promotion opportunities, pension contributions and other benefits aligned with the country of employment.

Values and Culture

At International Budget Partnership, we take pride in our Values and how our staff have embraced them in all aspects of our work. We aim to foster a culture that acknowledges and celebrates our Values and worldwide accomplishments.

Work-life Balance

While our dedication to our mission is unwavering, International Budget Partnership also understands the significance of supporting our staff to maintain a healthy work-life balance. We do this by offering 24 days of annual leave (in addition to public holidays) and access to flexible work arrangements, including remote and hybrid working.

Professional Development

International Budget Partnership takes pride in being an employer that recognizes potential and invests in the growth of its staff. We are dedicated to fostering the professional development of our team members through :