Administrative Assistant

Administrative Assistant

The Administrative Assistant delivers thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The Administrative Assistant provides information to callers, maintains files, organizes and keeps schedules and appointments, generates standard reports, produces correspondence and performs various other activities with a high level of attention to detail and prioritization skills.

Principal Responsibilities :

• Provides a professional level of administrative support to department leaders and other department personnel as required
• Greets visitors, ascertains nature of business and escorts as needed
• Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required
• Arranges travel and prepares associated itineraries for department leaders and others as needed
• Completes and processes Travel & Expense Reports, vendors set up and department invoices
• Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies
• Requests systems access for assigned department (i.e., new hires and transfers)
• Coordinates and arranges for equipment and supplies for employees, including new hires and transfers
• Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages
• Tracks and logs correspondence delivered via process service, and routes documentation to appropriate stakeholders, and communicates with service of process vendor to resolve issues.
• Assists with finalizing transactional documents and settlement agreements, including obtaining required signatures and notarizing.
• Coordinates outbound payments, including obtaining necessary signatures, related to transactions and settlements.
• Responds to requests regarding information, materials or business needs
• Maintains department calendars for meetings, key deadlines etc.
• Composes and prepares routine correspondence and presentations using computer software applications.
• Files correspondence and other records
• Prepares agenda(s) and schedules meetings and arranges video and teleconferencing (via platforms such as Teams, Zoom, etc.) for assigned department
• Records, compiles and assists with tracking and updating status action items discussed during meetings
• Compiles and maintains standard reports and other statistical reports or data compilations
• Acts as a point of contact for all department specific processes, requests, questions and logistics
• Performs other job-related duties as necessary.

Qualifications :

Minimum Requirements :

Rewarding Compensation and Benefits :

The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

EEO Statement :

Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.