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Executive Assistant / Administrator

Executive Assistant / Administrator

Hazen and SawyerEnglewood, CO, US
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Job Description

Job Description

Hazen and Sawyer is seeking a professional and experienced Executive Assistant and Administrator to join our Denver office. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to manage highly confidential and sensitive information with discretion and integrity. The ideal candidate is proactive, adaptable, and demonstrates strong judgment and business acumen.

This position requires periodic travel between office locations and off-site engagements, so flexibility and a willingness to travel are essential.

Why Hazen and Sawyer :

  • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
  • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
  • We foster a work environment low on bureaucracy and high in creativity.
  • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
  • We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.

Key Responsibilities :

Executive Support

  • Provide high-level administrative support to executive leadership
  • Create and format professional presentations in PowerPoint, often incorporating graphic design elements
  • Develop, maintain, and analyze reports, spreadsheets, and data using Microsoft Excel
  • Draft and edit documents, correspondence, and reports in Microsoft Word
  • Assist in preparing visually appealing materials for meetings, proposals, and events
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Handle confidential information with discretion and professionalism
  • Support project management tasks and ensure timely follow-up on action items
  • Assist with light graphic design tasks, including basic editing of marketing materials, infographics, and internal documents
  • Prepare accurate and timely expense reports
  • Occasional travel between Denver office locations required

    • Operations Support

  • Plan, coordinate, and / or support activities and events
  • Coordinate venues, vendors, budget, invite list, and research activities
  • Arrange catering for meetings and events
  • Support clients contact list maintenance
  • Coordinate travel arrangements for staff and visitors
  • Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting
  • Directed administrative support to the Project Managers and the Project Directors

    • Marketing and Proposal Coordination

  • Work with engineers, scientists, and other technical staff to produce compliant and compelling stories
  • Support copywriting and copyediting
  • Assist with the creation and maintenance of project descriptions
  • Assist with preparing resumes

    • Qualifications / Skills Required :

  • Minimum seven years as an Executive Assistant supporting senior leadership roles, or in a similar administrative role
  • Demonstrated ability to handle confidential and sensitive information with the highest level of integrity and professionalism
  • Excellent verbal and written communication abilities
  • Advanced proficiency in Microsoft PowerPoint, Excel, and Word (required)
  • Experience with graphic design tools (such as Adobe Creative Suite, Canva, or similar)
  • Strong organizational and time management skills
  • High attention to detail and a keen eye for design
  • Ability to handle multiple priorities in a fast-paced environment
  • Self-motivated, reliable, and resourceful
  • Demonstrates strong work ethic
  • Prior experience in a professional services firm preferred, experience in the engineering industry a plus
  • Must be able and willing to travel between office locations as needed
  • Bachelor's degree preferred but not required

    • What We Offer :

  • Comprehensive health benefits (medical, dental, vision, and prescription plans)
  • Pre-tax flexible spending plans for medical, dependent care, and transportation
  • Short and long-term disability, and employer paid life insurance
  • Paid holidays, floating holidays, and paid time off (PTO)
  • Employer-contributed 401(k) plan and additional financial planning support
  • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
  • Starting pay range for this position depends on skills, experience, education and geographical location
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    Executive • Englewood, CO, US

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