Administrative Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Administrative Assistant. This role involves managing daily operational tasks and fostering smooth communication. Located in Santa Barbara, California, this is a long-term contract position offering a collaborative and dynamic work environment.

Responsibilities :

• Collaborate closely with the program director, assistant program director, and faculty to ensure effective communication and program operations.
• Oversee the maintenance and organization of records, both in electronic and hard copy formats.
• Manage administrative tasks such as ordering supplies, processing check requests, and preparing meeting minutes and attendance records.
• Serve as the first point of contact at the front desk by greeting visitors, students, and faculty professionally.
• Coordinate and prepare materials for student and faculty orientations and assist with event planning for department activities.
• Build and maintain classroom schedules and program calendars to ensure efficient operations.
• Uphold a positive and collaborative workplace demeanor by fostering respectful communication and resolving conflicts constructively.
• Contribute to the planning and execution of department events and initiatives.
• Perform other administrative duties as assigned to support the program.
• Bachelor’s degree.
• Proficiency in Microsoft Office, Google Apps, and Adobe Acrobat, with advanced skills in Excel, Sheets, and Forms.
• Proven ability to adapt to new responsibilities and solve problems creatively and effectively.
• Exceptional interpersonal communication skills and a collaborative mindset.
• Experience in training and supervising student workers or similar roles.
• Self-motivated with excellent organizational skills and attention to detail.
• Capability to lift up to 25 pounds and manage physical tasks when necessary.