Sr. Administrative Assistant

Sr. Administrative Assistant

We are searching for the best talent for a Sr. Administrative Assistant to support our Global Regulatory Affairs team in Raritan, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

Responsibilities :

• Complex Calendar Coordination : Manage complex calendar scheduling and arrange meetings with internal and external partners, utilizing prioritization skills to resolve conflicts.
• Meeting Logistics : Partner closely with leaders to organize both virtual and in-person team meetings. Provide logistical support, including technology setup, meals, room arrangement, agendas, and meeting materials / presentations. Offer onsite support as needed by coordinating with speakers and sourcing locations.
• Support Townhalls and Forums : Assist in planning and executing Townhalls or large group forums.
• Department Activities : Handle various department-specific activities in a proactive manner.
• Travel Coordination : Arrange international and domestic travel through Concur / AMEX Business Travel, preparing detailed itineraries and managing passport and visa applications / renewals as necessary.
• Expense Report Processing : Manage complex expense reports and ensure credit card balances, including meeting card accounts, are reconciled monthly for senior leaders and during complex international travel.
• Organizational Management : Own and update organizational charts and Outlook distribution lists.
• Communicate effectively with internal / external partners at all organizational levels.
• Professional Standards : Maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
• File and Document Management : Independently manage complex files (administration and content) for directors and above. Assist in the creation of presentation materials and handouts for meetings. Archive department documents according to established guidelines and procedures.
• Administrative Guidance : Provide guidance on administrative tasks for the global department as needed, including researching J&J policies (e.g., travel and expense, Purchase Order aCREW process, new hire onboarding).
• Purchase Order Processing : Handle purchase order processing for Directors and above and monitor the financial administration of the department, including initiating and following up on complex purchase orders and presenting expenditure overviews.
• IT Training and Systems Use : Stay updated with IT-related training for various systems and features (e.g., Zoom, Teams) and perform administrative functions in various systems (HR systems, training platforms, time management systems, sourcing tools). Administration and maintenance of the department(s') SharePoint site(s)
• Recruitment and Onboarding Support : Assist in recruitment and onboarding activities for new employees and contractors, as well as facilitate offboarding processes.
• Department Communication : Manage communication and correspondence for the department's hierarchy and employees.

Qualifications :

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https : / / www.jnj.com / contact-us / careers or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is : $51,450 - $82,000. Additional Description for Pay Transparency : This position is eligible for overtime. Subject to the terms of their respective plans, employees and / or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs : medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits : Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth / adoption / foster care of a child Condolence Leave 30 days for an immediate family member : 5 days for an extended family member Caregiver Leave 10 days Volunteer Leave 4 days Military Spouse Time-Off 80 hours Additional information can be found through the link below.