Administrative Assistant

Administrative Professional

NV5 provides engineering and consulting services to public and private sectors, delivering solutions through five business verticals. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction / program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsibilities

Are you a detail-driven multitasker who thrives in a fast-paced environment? We're looking for an energetic Administrative Professional to join our team and keep things running smoothly. In this role, you'll be the go-to person for organization, coordination, and supporthelping our office stay efficient, connected, and ahead of the game. If you enjoy taking initiative, solving problems, and bringing positive energy to the workplace, this opportunity is for you!

NV5 is seeking a full-time Administrative Assistant in our Alpharetta, GA office.

Perform administrative tasks for all office groups, including :

• Archiving, binding, cleaning / organizing
• Typing, proofing, and editing letters
• Updating and creating spreadsheets
• Mailing, copying, faxing, filing, invoicing
• Ordering and maintaining office supplies
• Handling petty cash
• Enter client and project-related information, expense reports, and labor adjustments / timesheets into the Deltek Vantagepoint system (Deltek experience a plus)
• Assist in meeting billing deadlines by :
• Providing necessary information to project managers
• Compiling and organizing information to streamline the process
• Coordinate or complete various office tasks, such as :
• Building and equipment maintenance
• Running errands
• Managing conference room schedules
• Ensuring office organization and cleanliness
• Print and scan small and large documents
• Perform quality assurance / quality control (QA / QC) of documents
• Answer multi-line phones and cover the front lobby, greeting clients and visitors with a positive attitude
• Coordinate office events
• Coordinate with vendors for events, project needs, and office equipment repairs as needed
• Assist with special projects as needed

Qualifications

Education and Qualifications :

Technical Skills :

Communication and Professional Skills :

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development / advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.