Talent.com
Receptionist / Scheduling Coordinator

Receptionist / Scheduling Coordinator

Generator SupercenterWest Springfield, MA, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Receptionist / Scheduling Coordinator

Generator Supercenter, Inc. is North America's #1 Generac dealer. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we're looking for a detail-oriented Receptionist / Scheduling Coordinator to keep our projects on track and our clients connected.

The Receptionist / Scheduling Coordinator plays a vital role in our business. As the first point of contact for our company, you must warmly welcome our customers and understand our products. You will also support our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractors and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

Scheduling & Coordination :

  • Answering incoming phone calls and making outbound calls when necessary
  • Creating and maintaining daily and weekly sales schedules for sales staff
  • Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
  • Coordinating subcontractor activities and material deliveries to align with project timelines
  • Scheduling inspections, permitting appointments, and commissioning activities
  • Monitoring project progress and adjust schedules as needed to meet deadlines

Project Support & Documentation :

  • Setting up new jobs and ensuring proper documentation is uploaded and maintained
  • Assisting in preparing change orders, payment applications, and subcontractor agreements
  • Ensuring site documentation, permit, and task lists are up to date and completed
  • Submitting permit applications
  • Helping manage close-out procedures for completed projects, including permit resolution and task list sign-off
  • Communication & Team Collaboration :

  • Participating in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
  • Maintaining clear, professional communication with all internal and external stakeholders
  • Additional Duties :

  • Supporting vendor negotiations and assist with estimating during the bid process
  • Providing administrative support to project and construction teams as needed
  • Communicating with customers on status and projected timelines
  • Making outbound calls to set sales appointments
  • Ensuring the reception area is tidy and presentable, with all necessary stationery and material (e.g., brochures, forms)
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
  • Qualifications

  • High school diploma or GED required; associate degree or trade school certification a plus
  • Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
  • Experience with work order systems and documentation control tools
  • Excellent communication, organization, and multitasking skills
  • Strong attention to detail and ability to meet deadlines in a fast-paced environment
  • Motivated self-starter with strong interpersonal skills
  • Experience coordinating with subcontractors, vendors, and inspectors
  • Preferred Skills :

  • Knowledge of residential or commercial generator installation processes
  • Construction industry experience, particularly in electrical or energy services
  • Familiarity with permitting and inspection coordination
  • Familiarity with electrical systems (AC / DC)
  • Why Work at Generator Supercenter?

  • Be part of a national leader in energy solutions and backup power systems
  • Support meaningful projects that bring peace of mind to customers during power outages
  • Work in a collaborative, growth-oriented environment
  • Opportunity for advancement in a growing and innovative company
  • Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.

    serp_jobs.job_alerts.create_a_job

    Scheduling Coordinator • West Springfield, MA, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Transportation Scheduler

    Transportation Scheduler

    VirtualVocationsSpringfield, Massachusetts, United States
    serp_jobs.job_card.full_time
    A company is looking for a Transportation Scheduler responsible for supporting the School of Origin Transportation Program by scheduling and dispatching drivers. Key Responsibilities Schedule and ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    ATIEast Hartford, CT, US
    serp_jobs.job_card.full_time
    From the edges of space to the bottoms of ocean, our materials are proven to perform and so is our team.We're hiring high performers as proven as our products. ATI is a global manufacturer of tec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Home Care Scheduling Coordinator

    Home Care Scheduling Coordinator

    Guardian Angel Senior ServicesSpringfield, MA, US
    serp_jobs.job_card.full_time
    Founded in 2003, Guardian Angel Senior Services was created from a dream that we could make a difference in the lives of seniors and go above and beyond the call of duty. Apply today to join our dyn...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Scheduling and Timecard Specialist

    Scheduling and Timecard Specialist

    VirtualVocationsHartford, Connecticut, United States
    serp_jobs.job_card.full_time
    A company is looking for a Scheduling & Timecard Administrator / Specialist.Key Responsibilities Manage timekeeping functions, including schedule entry, time off requests, and payroll accuracy Com...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Office Intern - Nationwide 2026

    Office Intern - Nationwide 2026

    Gilbane Building CompanyGlastonbury, CT, United States
    serp_jobs.job_card.full_time
    Office Intern - Nationwide 2026.US-RI-Providence | US-CT-Glastonbury | US-MA-Boston | US-NY-New York | US-VA-Arlington | US-MD-Baltimore | US-PA-Philadelphia | US-NJ-Newark | US-NC-Charlotte | US-S...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Clerk

    Administrative Clerk

    MV TransportationSpringfield, MA, US
    serp_jobs.job_card.full_time
    MV Transportation is seeking an Administrative Clerk.This role will have both independent work and team driven assignments. He / she must have a positive and professional attitude working with interna...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Office Admin

    Office Admin

    Marsh McLennanHartford, CT, US
    serp_jobs.job_card.full_time
    We are seeking a talented individual to join our Business and Client Services (BCS) team at Mercer.This role will be based in the Norwalk and Hartford, CT offices and offers a hybrid work arrangeme...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Temporary Administrative Assistant

    Temporary Administrative Assistant

    VirtualVocationsSpringfield, Massachusetts, United States
    serp_jobs.job_card.full_time
    A company is looking for a Temporary Administrative Assistant.Key Responsibilities Manage administrative tasks, maintain records, and ensure smooth daily operations Assist with scheduling, manag...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Receptionist

    Receptionist

    LanceSoftWindsor, CT, US
    serp_jobs.job_card.full_time
    Location : Windsor, CT 06095 Duration : 6 months (Temp to Hire) Shift : 8 : 00 AM to 5PM Pay rate : $20.Interpersonal Effectiveness : Builds constructive and effective relationships; Presents information ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Receptionist

    Receptionist

    StaffingWindsor, CT, US
    serp_jobs.job_card.temporary
    Location : Windsor CT 06095 Pay Rate : $20 / hr.W2 Duration : 6 months contract shift : 8 AM Till 5 PM (Mon-Fri) Job Description : We are seeking a dedicated professional who demonstrates strong interpers...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Solar Appointment Setter

    Solar Appointment Setter

    VirtualVocationsSpringfield, Massachusetts, United States
    serp_jobs.job_card.full_time
    A company is looking for a Solar Appointment Setter.Key Responsibilities Make outbound calls to leads and warm prospects Confirm homeowner appointments and schedule presentations Update CRM and...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Office Assistant

    Office Assistant

    Merry MaidsPlainville, CT, US
    serp_jobs.job_card.full_time
    Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Confirms customer appointments.Creates and updates schedules with new ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Support

    Administrative Support

    VirtualVocationsSpringfield, Massachusetts, United States
    serp_jobs.job_card.full_time
    A company is looking for an Administrative Support professional.Key Responsibilities : Perform office operations including filing, organizing, copying, scanning, answering phones, and distributing...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Office Administrative Assistant

    Office Administrative Assistant

    Yield Industries LLCWest Torrington, CT, US
    serp_jobs.job_card.full_time +1
    Part-Time (2–3 Days / Week) | Potential for Full-Time.Yield Industries has built a strong reputation over the past 20+ years for delivering quality workmanship across specialized construction s...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Secretary I

    Administrative Secretary I

    UMass AmherstAmherst, MA, United States
    serp_jobs.job_card.full_time
    The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Training Scheduler

    Training Scheduler

    VirtualVocationsSpringfield, Massachusetts, United States
    serp_jobs.job_card.full_time
    A company is looking for a Training Scheduler to manage training logistics and provide customer support.Key Responsibilities Coordinate and manage multiple training schedules across various progr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Office Assistant

    Office Assistant

    ServiceMasterPlainville, CT, US
    serp_jobs.job_card.full_time
    Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Confirms customer appointments.Creates and updates schedules with new ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Scheduling Coordinator

    Scheduling Coordinator

    Associated Home CareWest Springfield, MA, US
    serp_jobs.job_card.full_time
    Fueled by a real understanding of today's challenges, Associated is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a repli...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Clerk IV (RecWell)

    Clerk IV (RecWell)

    UMass AmherstAmherst, MA, United States
    serp_jobs.job_card.full_time
    The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Receptionist ( per diem)

    Receptionist ( per diem)

    Trinity HealthHolyoke, MA, US
    serp_jobs.job_card.full_time
    Receptionist Job at Providence Place at Ingleside.Coverage needed on 3rd shift ideally.What Perks and Benefits Can You Look Forward to?. Opportunity to get paid daily through DailyPay.Paid holidays...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days