Human Resources Project Coordinator

HR Operations & Engagement Coordinator

9 Month W2 Contract

Part Time (20-25 Hours a Week)

Location : Foster City, CA - Hybrid (Remote with in-office presence required Monday, Tuesday, and Thursday) off hours support Wed and Friday would be primarily remote if support is needed those days

About the Role

We are seeking a detail-oriented HR Operations & Engagement Coordinator to join our team on a part-time basis. Reporting to our clients, HR Senior Director, you will play a key role in supporting onboarding, employee engagement, compliance, and talent acquisition operations. This role blends remote work flexibility with regular in-office days to foster strong team collaboration and candidate experience.

Primary Responsibilities

Operations & Employee Engagement

Draft and publish Employee Spotlights to highlight team achievements

Maintain and update the annual holiday calendar

Prepare and support content development for Town Hall presentations

Onboarding & New Hire Support

Transfer candidate information from Greenhouse to Namely and send onboarding packages

Monitor and maintain accuracy of the new hire spreadsheet

Collaborate with managers to complete all pre-onboarding tasks

Send welcome emails and arrange office tours for new hires

Complete I-9 verifications promptly and accurately

HRIS, Compliance & Reporting

Assist with quarterly HRIS audits under HR Leadership guidance

Enter data into TriNet for payroll and HR management with oversight from HR Leadership

Generate reports from Namely, Greenhouse, and TriNet as requested

Schedule quarterly live Sexual Harassment Prevention training sessions

Talent Acquisition & Candidate Experience

Serve as the onsite liaison to warmly welcome interview candidates

Provide brief office tours to candidates

Support interview scheduling and job requisition entry in Greenhouse as a backup

Maintain job postings and assist with background check coordination

International & Additional Administrative Support

Manage international employment contracts including printing, obtaining signatures, and couriering documents

Assist with Learning & Development initiatives on an as-needed basis

Qualifications and Skills

Highly detail-oriented with strong organizational skills

Proven experience supporting onboarding processes

Proficiency with Greenhouse applicant tracking system required

Experience scheduling and managing meetings via Zoom

Familiarity with Namely HRIS is a plus

Comfortable using Microsoft 365 calendar for scheduling and coordination

Why Join Us

This part-time role provides a unique opportunity to contribute to a dynamic HR team within our MTI Pharma focused partner, with meaningful in-office collaboration. If you enjoy creating excellent onboarding experiences and supporting employee engagement initiatives, we encourage you to apply.

The estimated pay range for this position is USD $27.00 / Hr - USD $33.00 / Hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.