Executive Assistant

Executive Assistant

The Marketing team works across all Williams-Sonoma Inc. brands and drives the offsite marketing strategies and investment planning to support the brands' growth and priorities. We are a fun, energetic, and fast-paced team who drive innovation and results with data-driven marketing strategies.

About the Role

We are seeking a positive, dynamic Executive Assistant to provide administrative support to the Executive Vice President, Marketing and Executive Vice President, Global. In this role you will provide general support as needed to the Marketing and Global departments, and maintain a safe and pleasant office environment, with superb attention to detail and customer service.

Responsibilities

Strategically manage and maintain the executive's schedule so that workdays are efficiently organized, including foreseeing scheduling conflicts, and regularly reviewing the upcoming calendar. Coordination with both internal and numerous external partners.

Plan, coordinate and execute meeting set up and events. Including room set-ups, light catering, Audio / Visual setup, attendance tracking, and materials printing and distribution. Provide agendas, detailed data, information, and resources to the executive in preparation for meetings.

Plan all aspects of domestic and international travel, optimizing and balancing executive's time with the cost of travel. Includes orchestrating itinerary details.

Prepare expense reports for the executive via Concur. Review and approve expense reports for direct reports in accordance with company travel policy.

Ensure office atmosphere is maintained, including supplies and snacks.

Lead the Marketing Social Committee to create and organize team-building events and celebrations. Gauge office morale and react accordingly.

Act as a liaison between the executive, their team, and other key business partners keeping everyone connected and informed.

Onboard new associates, welcoming, and ensuring they are set up for their first day.

Draft and edit communication in the voice of the executive and company.

Resolve time-sensitive issues with a high degree of precision and professionalism.

Maintain hard and soft copy filing, including departmental organization charts for the company, department contact lists, and other items as directed.

Process invoices and order supplies in COUPA. Manage time cards in KRONOS. Utilize other company systems and platforms as needed for various tasks.

Support Marketing team with vendor contract approvals

Handle multiple tasks, switching priorities and focus as needed.

Build relationships with people and teams across the company to foster process improvement and resolve issues, particularly with the IT and facilities departments.

Perform and prioritize special projects as directed

Manage confidential and sensitive information.

Support marketing team with monthly CEO meetings including deck compilation and meeting logistics

Criteria

Minimum 3 years of experience as an executive assistant.

Strong verbal and written communication skills.

The ability to effectively prioritize and work on multiple projects in a deadline driven environment.

Excellent, professional customer service and respond to requests quickly under pressure.

Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. Strong analytical skills.

Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.

The ability to handle highly confidential information with the utmost discretion.

This role requires being onsite in the San Francisco office Monday through Thursday

Our Culture & Values

We believe that taking care of our people is vital to our success and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing.

People First

Putting People First means investing in overall well-being and opportunities to grow and advance within the organization. Depending on the position and location, here are a few highlights of what benefits may be available :

Benefits

A generous discount on all WSI brands

A 401(k) plan and other investment opportunities

Paid vacations, holidays, and time off to volunteer

Health benefits, dental and vision insurance, including same-sex domestic partner benefits

Tax-free commuter benefits

A wellness program that supports your physical, financial and emotional health

Continued Learning

In-person and online learning opportunities through WSI University

Cross-brand and cross-function career opportunities

Resources for self-development

Advisor (Mentor) program

Career development workshops, learning programs, and speaker series

WSI will not now or in the future commence an immigration case or "sponsor" an individual for this position (for example, H-1B or other employment-based immigration). This role is not eligible for relocation assistance. Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances. The expected starting pay range for this position is $90,000 - $110,000. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.