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Administrative Assistant

Administrative Assistant

Clarity RecruitingRedwood City, CA, US
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Job Description

Executive Administrative Assistant

📍 Redwood City, CA (Onsite : Mon–Thu, ideally Fri as well)

🕒 Full-time | $25–$30 / hr

We're hiring a highly organized and dependable Executive Administrative Assistant to support multiple senior executives at a fast-paced and mission-driven company based in Redwood City. This is a dynamic, onsite role focused on calendar management, scheduling, and office operations .

🔹 What You’ll Do

Executive Support

  • Manage complex calendars and scheduling across multiple time zones for 3–4 senior executives (CEO, CLO, and others as needed).
  • Coordinate internal and external meetings, including room bookings, agendas, and logistics.
  • Handle travel coordination and serve as the go-to contact for all scheduling needs.

Office Administration

  • Keep the office running smoothly and fully stocked (including kitchen supplies, equipment, etc.).
  • Organize catering and lunch orders for meetings and team events.
  • Manage vendor relationships (facilities, repairs, deliveries, etc.).
  • Troubleshoot and resolve office issues proactively.

    • 🔹 About You

  • 2+ years in an administrative or office management role (startups or fast-paced environments a plus).
  • Exceptionally organized, responsive, and detail-oriented.
  • Confident managing multiple priorities with minimal oversight.
  • Professional and clear communicator.
  • Comfortable using tools like Google Workspace, Zoom, Slack, and modern calendar systems.
  • Reliable, resourceful, and positive — you love keeping things (and people) on track.
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    Administrative Assistant • Redwood City, CA, US

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