Talent.com
Administrative Assistant

Administrative Assistant

ProExhibitsFremont, CA, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Title : Front Office Administrative Assistant

Location : Fremont CA

Reports To : Controller

Employment Type : Full Time

Position Summary

We are seeking a highly organized and professional Front Office Administrative Assistant to serve as the first point of contact for our organization. This role combines front desk reception duties with administrative support and light facility coordination to ensure smooth day-to-day office operations. The ideal candidate is proactive, personable, detail-oriented, and capable of managing multiple responsibilities in a dynamic office environment.

Key Responsibilities

Reception & Front Desk

  • Greet and assist visitors, clients, and vendors with a warm and professional demeanor.
  • Answer and route incoming calls, emails, and general inquiries to the appropriate departments.
  • Maintain a clean, organized, and welcoming front desk and reception area.

Administrative Support

  • Schedule meetings, manage calendars, and coordinate conference room bookings.
  • Prepare and format correspondence, reports, presentations, and other documents.
  • Handle incoming and outgoing mail, courier shipments, and deliveries.
  • Maintain organized filing systems—both physical and digital.
  • Manage inventory and ordering of office supplies and administrative materials.

    • Facility Coordination

  • Liaise with building management, cleaning crews, and maintenance vendors for general facility upkeep.
  • Report and track facility-related issues, ensuring timely resolution.
  • Monitor the cleanliness and functionality of shared areas, including kitchen, restrooms, and meeting rooms.
  • Assist in planning and executing office moves, workstation setups, and small space reorganizations.
  • Support compliance with workplace safety procedures and coordinate emergency preparedness activities.

    • Office Operations

  • Assist in coordinating company events, team meetings, and internal communications.
  • Support onboarding for new employees by preparing workstations, access badges, and welcome kits.
  • Serve as a general point of contact for internal staff and external service providers.

    • Qualifications

  • Associate’s degree preferred.
  • 3+ years of experience in an administrative, front desk, or office support role.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and / or Google Workspace.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills.
  • Ability to handle confidential information with discretion.
  • Friendly, professional, and service-oriented attitude.

    • Preferred Skills :

  • Experience with phone systems or multi-line switchboards.
  • Familiarity with scheduling tools or customer management systems (CMS / CRM).
  • Ability to handle sensitive information with discretion.

    • Working Conditions

  • This position requires on-site presence during standard business hours.
  • Occasional lifting of light office supplies or furniture (up to 20 lbs).
  • May require flexibility during company events or office moves.
  • On site gym
  • 401k
  • Health / Dental Benefits
    • serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Fremont, CA, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Ultimate StaffingPleasanton, CA, US
    serp_jobs.job_card.permanent
    Position Title : Administrative Assistant Location : Pleasanton CA (onsite) Pay : $22-$26 / hr.Employment Type : Contract to Permanent. We are looking for a reliable and proactive.The successful candidate...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Abacus Service CorporationOakland, CA, US
    serp_jobs.job_card.full_time
    Temporary Administrative Assistant.AC Transit is in need of a temporary administrative assistant in the Civil Rights and Compliance unit, located in our Headquarters Office in downtown Oakland.This...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Beacon HillSan Francisco County, CA, US
    serp_jobs.job_card.permanent
    A well-established investment management firm is seeking an.The ideal candidate will have 3-5 years of experience in a similar role, preferably within private , investment management, or financial ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    AssociaPleasanton, CA, US
    serp_jobs.job_card.full_time
    The Administrative Assistant supports and assists general office activities and projects with administrative tasks.Provides customer service support. Under moderate supervision, work may involve con...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    RandstadMountain View, CA, US
    serp_jobs.job_card.full_time
    High Visibility Opportunity in a Dynamic Environment.We're looking for a proactive and organized Administrative Assistant to join a vibrant team at one of the most engaging campuses.This is a high-...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Copy of Administrative Assistant

    Copy of Administrative Assistant

    Only External PostingsSan Jose, CA, US
    serp_jobs.job_card.full_time
    We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people ar...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Administrative Assistant

    Administrative Assistant

    Government JobsMountain View, CA, US
    serp_jobs.job_card.full_time +1
    We're seeking highly motivated, reliable, and skilled professionals to join the City of Mountain View as Administrative Assistants. This role is part of a dynamic team within the Public Works Depart...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    StaffingOakland, CA, US
    serp_jobs.job_card.full_time
    Onsite 5 Days a Week Role Has the Possibility of Converting to Perm.Provide department leaders with recommendations and consultation to improve teamwork across the organization.Seek to find areas o...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Clarity RecruitingRedwood City, CA, US
    serp_jobs.job_card.full_time
    Executive Administrative Assistant.F4CD; Redwood City, CA (Onsite : Mon–Thu, ideally Fri as well).F552; Full-time | $25–$30 / hr. Executive Administrative Assistant.This is a dynamic, onsit...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    TryfactaOakland, CA, US
    serp_jobs.job_card.full_time
    About Us : Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Pr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    MathnasiumSanta Clara, CA, US
    serp_jobs.job_card.full_time +1
    Full time benefits only : Health, Dental, and Vision insurance.Advancement and leadership opportunities are available for top performers. We provide continuous training to all employees, with growth ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Private Equity - Administrative Assistant

    Private Equity - Administrative Assistant

    BlackstoneSan Francisco, CA, US
    serp_jobs.job_card.full_time
    Blackstone is the world's largest alternative asset manager.We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in whic...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    VirtualVocationsSan Jose, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a GRO / SCOPE Administrative Assistant to support the Grassroots Organizing and Southern Crossroads teams. Key Responsibilities Manage the calendars and travel logistics for...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Administrative Assistant (Livermore)

    Administrative Assistant (Livermore)

    Levy RestaurantsLivermore, CA, United States
    serp_jobs.job_card.full_time
    Levy Restaurants - JobID : 9A21D1A2D4637220B8B1185B868CB975 [Office Assistant / Receptionist] As an Administrative Assistant at Levy, you'll : Schedule and calendar upkeep. Field general inquiries an...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Blueprint TechnologiesSan Francisco, CA, US
    serp_jobs.job_card.full_time
    We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people ar...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Administrative Assistant - Planning, Building and Code Enforcement

    Administrative Assistant - Planning, Building and Code Enforcement

    City of San JoseSan Jose, CA, United States
    serp_jobs.job_card.full_time
    Administrative Assistant - Planning, Building and Code Enforcement at City of San Jose summary : .The Administrative Assistant in the Planning, Building, and Code Enforcement Department provides comp...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Administrative Assistant, VPG

    Administrative Assistant, VPG

    AppleSunnyvale, CA, US
    serp_jobs.job_card.full_time
    Sunnyvale, California, United States.We are looking for an organized self-starter with a minimum of 3+ years of related administrative experience for the Vision Products Team.The Administrative Ass...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    AppleCupertino, CA, US
    serp_jobs.job_card.full_time
    Imagine what you could do here.At Apple, we're perfectionists.In Places, we don't sit back and let things happen, we make things happen, and we do this in service to all Apple employees and custome...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Administrative Assistants (Antioch)

    Administrative Assistants (Antioch)

    Jobs for HumanityAntioch, CA, United States
    serp_jobs.job_card.full_time
    Jobs for Humanity is collaborating with Upwardly Global and with DaVita to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.DaVita is Hiring! We...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    YAIBerkeley, CA, US
    serp_jobs.job_card.full_time
    YAI supports people of all ages with intellectual and developmental disabilities in achieving the fullest lives possible by creating new opportunities for living, loving, working, and learning.YAI ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30