BOOKKEEPER

Bookkeeper

Perform complex and highly responsible specialized functions in the administration of program funds. To ensure accurate, timely, and compliant use of the Accufund financial management system across program sites, with a specialized focus on monthly reporting via Power BI. This role supports PNA (Personal Needs Allowance), reconciliations, ledger maintenance, and staff training, while also managing compliance tracking through Power BI.

This position is primarily responsible for supporting all aspects of the Accufund financial management system as it relates to OPWDD program operations. Key duties include ensuring accurate and timely entry of program transactions, maintaining and reconciling ledgers within Accufund, and facilitating monthly reporting through integrated tools such as Power BI. The role also provides ongoing support for staff training on Accufund processes, assists in troubleshooting system issues, and works to enhance program compliance tracking. Throughout, there is a strong emphasis on effective use of Accufund functionalities to support Personal Needs Allowance (PNA) operations, budget planning, and financial oversight in accordance with OPWDD requirements.

Provide systems support to all program sites, ICF, Family Care, IRA, CRP or any program that utilizes the PNA accounting systems. Tracking the delay of Accufund reconciliation and report out to the Vice President or Divisional Director on findings and triage support needed. Input data into the computer as needed, run reports, and work with accounting software as required. Power-bi & Accufund. Submit notifications to the Accounts manager or designee when banking access should be removed or suspended. Enter and adjust purchases, deposits, and transfers in Accufund. Upload and label receipts tied to transactions and ensure dollar amounts match across entry fields. Assist program teams in maintaining accurate reconciliations for both in-house and savings accounts. Review and lock monthly ledgers upon completion and support resolution of mismatches. Collaborate with Entitlements & Rep Payee Program Manager to open, close, and create accounts for new admissions. Run monthly Power BI reports to track reconciliation status and compliance metrics. Share visual summaries with Program Directors and troubleshoot reporting issues. Ensure financial entries meet agency and regulatory standards and support internal audits. Support development and implementation of Accufund-related Corrective Action Plans (CAPs). Audit PNA purchases for alignment with OPWDD purchasing guidelines and documentation standards. Train program staff on Accufund workflows and Power BI usage. Analyze overtime trends during downtime and collaborate with leadership to resolve concerns. Generate and distribute monthly reports to each program detailing spending down and savings account overages. Audit - prepare for annual audits. Preparation includes getting document requests ready for auditors. Work with the finance department in keeping the program expenses and reconciliations up to date.

Must be a team player. Have a strong sensitivity to cultural differences present among staff and clients within our organization. Possess a strong belief in people's ability to grow and change; forge a mutually respectful partnership with people served and their families. Ability to set limits and maintain the helping role of the practitioner and to intervene appropriately.

Remotely operates standard office equipment, including computer keyboard, telephone, fax machine, copier, and calculator. Work Hybrid as deemed appropriate. Perform all other duties as assigned by the supervisor or agency leadership.

High School Diploma and related work experience, or bachelor's degree in accounting, business administration, or a related field, or any equivalent combination of education and experience providing the knowledge, skills, and abilities cited above, preferred. Experience with accounting systems, preferably Accufund. Proficiency in Power BI report generation and dashboard interpretation. Strong attention to detail and organizational skills. Familiarity with OPWDD PNA regulations and nonprofit financial practices is a plus.