Executive Administrative / Personal Assistant

Job Title : Executive Administrative & Personal Assistant

Location : Allied National Services - Corporate Office

Schedule : Full-Time | Monday - Friday | 9 : 00 AM - 5 : 30 PM (subject to change)

Employment Type : Non-Exempt

Overview :

Allied National Services is seeking a highly organized, proactive, and dependable Executive Administrative & Personal Assistant to support our senior leadership team. This dual-role position requires a professional who excels in both corporate administrative functions and personal assistant duties, helping executives stay focused, organized, and productive in a fast-paced, high-growth environment.

The ideal candidate is a self-starter with excellent communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency.

Key Responsibilities :

Executive & Administrative Support :

Provide comprehensive administrative support to Directors and upper management

Manage calendars, schedule meetings, and coordinate appointments and travel arrangements

Prepare, edit, and format reports, presentations, and correspondence

Assist in organizing executive-level meetings, including agenda preparation, note-taking, and follow-up

Maintain digital and physical filing systems in accordance with legal and company requirements

Prepare data reports and scorecards using Excel and internal systems

Support cross-functional teams on special projects, events, and company initiatives

Respond to phone calls, emails, and mail inquiries in a timely and professional manner

Handle sensitive company information with the highest level of confidentiality

Personal Assistant Duties :

Assist executives with occasional personal tasks, appointments, and errands as needed

Coordinate personal travel, reservations, and special event planning

Maintain reminders and task lists to help executives manage both personal and professional obligations

Training & Team Support :

Assist with onboarding and training coordination, including scheduling classes and maintaining training materials

Track attendance and participation in training programs

Update and manage content on the internal training portal

Operational Support :

Identify opportunities to improve systems, processes, and workflows

Provide administrative support for department-wide communications, HR inquiries, and policy guidance

Build and maintain strong relationships with internal teams and external partners

Key Competencies :

Maintains strict confidentiality and exercises sound judgment

Excellent verbal and written communication skills

Highly organized with strong attention to detail

Self-motivated and proactive with the ability to work independently

Ability to manage multiple priorities under pressure

Strong interpersonal skills with the ability to build trust and rapport

Technologically savvy; quick to learn new systems and tools

Team player who collaborates well across departments

Qualifications :

Bachelor's degree preferred, or 2-3+ years of experience in a corporate administrative or executive assistant role

Prior experience supporting senior leadership or C-level executives strongly preferred

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent time management and organizational skills

Process-oriented mindset with a commitment to accuracy and compliance

Flexible and adaptable to shifting priorities and business needs

If you're a high-performing administrative professional who thrives in a fast-paced environment and enjoys wearing multiple hats, we'd love to hear from you. Join Allied National Services and play a vital role in supporting our executive team's success.