Payroll Specialist - Fiscal Specialist II

Payroll Processor

This position is responsible for processing and supporting all aspects of the payroll function, from verifying timesheets to processing payroll, paying employees, and managing various payroll vendors. This role also supports multiple departments.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

• Coordinates timely and accurate payroll and benefit processing. Analyzes, verifies status changes, wages, benefits, proofs time entry, answer inquiries from department staff, and coordinates processes to complete payroll.
• Maintains a high level of confidentiality when working with employees and information.
• Ensures payroll, benefits, and accruals are in accordance with applicable laws, collective bargaining agreements, policies, and procedures for all employees.
• Verifies employee master file updates; pay rate changes, benefit elections, marital status, tax withholdings and exemptions, etc.
• Reconciles, reports, and remits federal and state withholdings, and unemployment reporting as mandated by law.
• Coordinates and processes special check runs, retroactive pay, termination pay, garnishments, etc.
• Assists, reviews, and works with Human Resources (HR) on employee benefit enrollment, pay type, benefit, deduction and accrual set up, union changes, and terminations.
• Performs general accounting functions. Reconciles health, disability, HSA's, flexible spending, contributions to pension plans, and collaborates on benefit issues with HR.
• Performs year-end payroll processes. Reconciles year-end earnings, taxes, and benefit reporting information. Prepares, mails, and remits W-2s to employees and remits to federal and state agencies per mandates. Updates various deduction and tax tables.
• Maintains payroll and timekeeping software.
• Continuously evaluates the Village's payroll function for effectiveness, efficiency, and payroll industry and tax developments, making and implementing recommendations, in coordination with the Assistant Finance Director.
• Provides overall support to the Assistant Finance Director with administrative duties and special projects.
• Provides effective and efficient customer service to customers. Responds to inquiries by providing information, resolving issues, or escalating unresolved issues to other appropriate personnel.
• Composes routine correspondence; proofreads and edits documents that may contain sensitive personal information; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Creates and maintains filing and record systems; provides for the retention of records as required.
• Utilizes proper safety precautions related to all work performed and adheres to all departmental and Village safety policies. Advises supervisor of hazards and corrective actions.
• Performs other duties as requested.

Associate degree in Accounting, Finance, Business Administration or closely related field with three (3) years' experience inclusive of electronic payroll processing systems, or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred

The physical and work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor.

The Village of Lake in the Hills offers a comprehensive and competitive benefit plan to its full-time employees which includes company contributions to medical, dental, vision, and life insurance. As an Illinois Municipal Retirement Fund employer, the Village is dedicated to helping employees prepare for their futures. Additional retirement savings options are available through a 457 plan. Village employees have access to pre-tax savings for medical and dependent care expenses through Flexible Spending and Health Savings Account plans, as the Village is aware of the expenses associated with raising a family and caring for a future. Readily acknowledging the need for employees' work / life balance, the Village of Lake in the Hills offers paid vacation, sick and personal time off along with 10 holidays.